DOS - GOVERNMENT OPERATIONS CONSULTANT III - 45000975

Requisition No: 860833 

Agency: Department of State

Working Title: DOS - GOVERNMENT OPERATIONS CONSULTANT III - 45000975

 Pay Plan: Career Service

Position Number: 45000975 

Salary:  $52,962 

Posting Closing Date: 10/01/2025 

Total Compensation Estimator Tool

Department of State

Division of Library and Information Services

Bureau of Archives and Records Management

GOVERNMENT OPERATIONS CONSULTANT III - POSITION NUMBER 45000975

POSITION WORKING TITLE: RECORDS MANAGEMENT COORDINATOR

Open Competitive

Minimum Qualifications:

Six (6) years of direct work experience in records management or a master’s degree can substitute for the experience..

Preferred Qualifications:

Experience working with records storage.

Experience with electronic inventory management systems.

Certified Records Manager.

Certified Archivist.

Master’s degree in records management, archives or information services.

Completed coursework or workshops in records management or archives outside of a completed degree or certification.

Experience in appraisal of the legal, fiscal, administrative and historical value of public records or in reviewing, analyzing and developing records retention schedules.

At least one (1) year full-time experience in developing standards, guidelines or instructional materials for government agency records management practices.

Experience in providing technical assistance to government agencies regarding records management issues.

At least one (1) year full-time experience working in Florida government.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This position is located in the Division of Library & Information Services, Bureau of Archives & Records Management, Records Appraisal and Analysis Section. Responsible for reviewing and analyzing records retentions and destructions, developing record schedules and various other duties as listed below:

• Develops general records schedules applicable to groups or categories of government agencies, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records. Reviews and processes records destruction requests from the State Records Storage Center.
• Reviews, analyzes and processes government agency records retention schedules, taking into consideration appraisal of the archival, legal, fiscal and administrative value of public records.
• Coordinates with the Records Management Training Program Lead to develop training materials and to select training topics. Assists in presenting during extended in-person or web-based seminars and serves as back-up trainer for standard web-based trainings in the absence of the Records Management Training Program Lead.
• Responds to telephone, mail and email requests for information about the programs or activities of the Section and provides technical support to municipal, county and state government agencies regarding routine records management issues. Provides constant monitoring of state-of-the-art techniques and practices in records and information management. Maintains a high level of expertise through training courses, information exchange, reading and research.
• Collects and maintains compliance reporting data for government agencies and prepares annual reports detailing compliance.
• Develops standards, guidelines, regulations, handbooks and manuals for government agency records management practices and procedures. Surveys records management systems and practices in government agencies and makes recommendations for improved records management procedures and for implementation of records management standards and guidelines.
•  Performs other work-related duties as required.

Knowledge/Skills/Abilities:

Knowledge of records management practices, policies and procedures.

Knowledge of basic computer programs.

Experience in data entry.

Attention to detail.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational activities.

Ability to organize data into logical format for presentation in reports, documents and other written materials

Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational practices.

Drive and travel by automobile.

Travel in town between work locations on a daily basis.

Travel on weekends.

Participate in occasional out-of-town, overnight business travel.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.