DOS - GRANTS SPECIALIST II - 45000635

Requisition No: 828868 

Agency: Department of State

Working Title: DOS - GRANTS SPECIALIST II - 45000635

 Pay Plan: Career Service

Position Number: 45000635 

Salary:  $34,398 

Posting Closing Date: 06/06/2024 

Total Compensation Estimator Tool

Position Grants Specialist II

Division of Arts and Culture

Office of the Director

**Open Competitive**

Minimum Qualifications:

• A high school diploma or its equivalent- or one year of secretarial or clerical work experience.
• Proficiency in the use of personal computers including software such as MS Office Word, Outlook, and Excel.

Preferences:

• Fluency in Spanish.
• Two years of secretarial or clerical work experience.
• Experience with customer service.
• Experience with mail merges.
• Experience with MyFloridaMarketplace.

Special Note:

n/a

Duties and Responsibilities:

Answers main telephone line; coordinates all daily mail delivery sorting and distribution; greets all visitors. Assists in the operation of the grants section including panel meetings, applications, and contracts. 

Prepares annual award documents for all grant programs. Creates the Excel spreadsheet for tracking each award contract. Keeps the spreadsheet accurate and up to date. Executes all contracts in dosgrants.com.

Coordinates and delivers panelist notebooks according to set schedule. Provides support for the grant panels.  Assists in creation of meeting documents for the Florida Council on Arts & Culture.

Maintains Division purchase orders and supplies.

Creates correspondence as directed by program managers.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Ability to proficiently use personal computers including software such as MS Office Word, Outlook, & Excel.
• Ability to effectively communicate through oral and written communications.
• Ability to plan, organize, and coordinate work activities under strict deadlines.
• Ability to establish and maintain effective working relationships.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.