DOS - OPERATIONS ANALYST II - 45000331

Requisition No: 880037 

Agency: Department of State

Working Title: DOS - OPERATIONS ANALYST II - 45000331

 Pay Plan: Career Service

Position Number: 45000331 

Salary:  $36,000 - 39,000 annually 

Posting Closing Date: 07/24/2026 

Total Compensation Estimator Tool

Department of State

Operations Analyst II

Division of Historical Resources

Office of the Division Director

Internal Agency

Minimum Qualifications:

• High school diploma or its equivalent
• Two years of clerical or administrative job-related experience with the State of Florida
• Experience creating requisition in MyFloridaMarketplace/Ariba

Preferences:

• Experience organizing and tracking files
• Experience running webinars
• Experience managing contracts and/or grants

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

• Assists in operations of the Division. Creates requisitions and manages purchase orders in MyFloridaMarketplace for the Division. Responsible for maintaining accurate files of all requisitions, purchase orders, contracts, and other financial and budget information. Ensures that invoices associated with purchase orders are sent to the Division of Administrative Services, creates contract summary forms for invoices, tracks payments on purchase orders. Tracks routine maintenance at the Division’s properties to ensure that services are completed on schedule. Assists in the Division’s property custodian duties as needed.
• Coordinates administrative activities of the Director's Office and the Bureau of Historic Preservation. Routes forms for internal review. Ensures all mail is opened & distributed daily, office supplies are ordered in a timely manner and maintained in neat order, and other administrative functions for the Division as requested. Responsible for administration of office equipment maintenance; ordering and receiving supplies and furniture.
• Assists with webinars, meeting preparation, and meeting conduct. Prepares and submits Florida Administrative Register legal announcements and other notices for Council/Committee/Division meetings. Acts as a webpage content publisher for the Division. Assists in posting on the Division’s social media accounts. Assists in providing coverage for the Department of State front desk.
• Assists in the management of Division’s federal grants, including procurement, reporting, budget tracking, and participating in meetings with the National Park Service.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of office procedures and practices, creating requisitions in MyFloridaMarketplace, records retention practices, and standard office software.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.