DOS - OPS Clerk - 45945808

Requisition No: 877542 

Agency: Department of State

Working Title: DOS - OPS Clerk - 45945808

 Pay Plan: Temp

Position Number: 45945808 

Salary:  $18.00 

Posting Closing Date: 06/16/2026 

Total Compensation Estimator Tool

Department of State

Division of Elections

OPS Clerk (Full-Time)

Multi-Hire (45945808, 45945812)

Open Competitive Advertisement

These are full-time OPS Positions.  We are seeking applicants interested in a full-time entry level OPS position in the Bureau of Elections Records that could later lead to career advancement within the Division of Elections.

Minimum Requirements:

• A high school diploma or equivalent
• At least six (6) months administrative job-related experience in a conventional office setting following established work processes and guidelines.  Examples of office duties considered job-related experience include generating correspondence memos and letters, data entry, mail intake and processing, document scanning, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.
• Preferences:

• Experience creating correspondence in a conventional office setting
• Experience reviewing documentation or filings for statutory compliance
• Call Center Experience
• Experience working in a legal office or in the office of a city, county or state elections filing officer, or conducting audits
• Fluency in Spanish
• Experience processing filings or correspondence in an office setting and completing work product that is subject to review
• Experience working in the mail room of a governmental entity
• Experience handling confidential information
• Knowledge and experience in campaign finance or Chapter 106, F.S.

Duties and Responsibilities:

We are seeking applicants interested in a temporary full-time entry level OPS clerk position in the Bureau of Election Records that could later lead to career advancement within the Division of Elections. This position could work or assist staff members in every section of the bureau including the Public Access and Commissions, Review, or Audit.

Assists staff in all three sections of the bureau, Public Access and Commissions, Review, and Audit. Assists with Commission, Review, and Audit section mailouts as needed.

Assists in communicating in writing or by phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting.  Documents communications and results in the database account.  Assists candidates, and committee and party officers in filing campaign finance reports in the Electronic Filing System (EFS).

Assists in conducting quality assurance reviews of state, federal, multi-county and judicial candidate filing documents and candidate qualifying documents, as well as political committee and electioneering communications organization filing documents for determination of statutory and rule compliance. Produces correspondence related to those filings.

Researches multiple databases, the BER Imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information.

Prepares referrals for the Florida Elections Commission.  Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.  Participates in candidate qualifying.

Interacts with Supervisors of Elections, staff, other agencies, and the general public through the BER Help Desk and other communication sources. Assists with Commissions Section and Review Section mailouts as needed.

Performs minority reports data entry. 

Assists answering multi-line phones for the Division; communicates with candidates, sitting officials, committee officers, voters and general public regarding elections information; provides necessary information or refers to the appropriate unit or agency; assists callers with navigating the website.

Reviews and prepares physical documents for digital image scanning including organizing, converting, optimizing and verifying quality of scanned or copied documents, identifying exemption information and applying redaction software, and properly indexing and uploading records into a public database and/or responding to public records request. Prepares and maintains appropriate redaction, exemption and response logs and archives for public records.

Researches multiple databases, imaging system and documentation to gather information for purposes of providing campaign documentation to the Florida Elections Commission and/or to accomplish public records requests.

Assists in opening, sorting and date stamping incoming documents; logs overnight deliveries.

Performs minority reports data entry. 

Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.

Performs other duties as required.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.