DOS - REGULATORY SPECIALIST II - 45001054

Requisition No: 855465 

Agency: Department of State

Working Title: DOS - REGULATORY SPECIALIST II - 45001054

 Pay Plan: Career Service

Position Number: 45001054 

Salary:  $37,923.72 

Posting Closing Date: 06/23/2025 

Total Compensation Estimator Tool

Department of State

Division of Elections

Regulatory Specialist II

Position Number 45001054

Internal Advertisement

Minimum Requirements:

• A High school diploma or equivalent
  
  
• One (1) year clerical, administrative, or job-related experience in a conventional office setting following established work processes and guidelines.  Examples of office duties considered job-related experience include producing final orders and other legal documents, data entry, generating correspondence memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties. 

Preferences: 

• Knowledge and experience in campaign finance
• Experience reviewing filings for statutory compliance
• Experience processing candidate, committee, or political party filings
• Experience updating and maintaining information in a workplace database
• Experience preparing correspondence in a workplace setting
• Call Center experience
• Fluency in Spanish

Duties and Responsibilities:

This position will exercise professional independent judgment regarding complex Elections processes in accordance with Chapters 99-106, Florida Statutes and Section 1S-2, Florida Administrative Code.

Assists in the training of new staff members and quality review of staff work products. Helps Team Lead of the Review Staff develop improvement plans and procedural improvements. Participates in the development and implementation of training through personal, workshop and video trainings regarding the elections processes.

Conducts quality assurance reviews of state, federal, multi-county and judicial candidate filing documents, as well as political committee and electioneering communication organization filing documents for determination of statutory and rule compliance.  Serves as backup contact for office account filings and credentialing, and backup contact to the public on the office account process and requirements. 

Communicates in writing or via phone calls with candidates, sitting officials and committee officers regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting; documents communications and results in the account.

Assists candidates and officers with the requirements for filing campaign finance reports in the Electronic Filing System.

Where candidates or committees are found to be non-compliant, this position will issue final notices, which may result in the issuance of legal documents by this position such as drafting of referrals to the Florida Elections Commission or Final Orders of Cancellation of Registration.

Researches multiple databases, imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information. 

Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.

Performs other duties as assigned.

.Knowledge, Skills and Abilities:

• Knowledge of administrative practices & office procedures
• Ability to use Microsoft Word.
• Ability to prepare correspondence
• Ability to communicate effectively
• Ability to investigate subject matter and prepare reports
• Ability to review information for statutory compliance
• Knowledge of auditing principles preferred

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.