DOS - REGULATORY SPECIALIST III - 45000329

Requisition No: 847663 

Agency: Department of State

Working Title: DOS - REGULATORY SPECIALIST III - 45000329

 Pay Plan: Career Service

Position Number: 45000329 

Salary:  $41,810.96 

Posting Closing Date: 03/02/2025 

Total Compensation Estimator Tool

Division of Elections

Regulatory Specialist III

Position Number 45000329

Internal Agency (for 5 days)

Minimum Requirements:

Applicant is disqualified if application, resume or cover letter does not establish that applicant has:

• A High school diploma or equivalent and one (1) year relevant work experience.  Relevant work experience is job-related administrative experience in a conventional office setting following established work processes and guidelines.  Examples of office duties considered job-related experience include intake and processing of mail, producing financial and other reports, producing final orders and other legal documents, generating correspondence memos and letters, responding to written and telephone inquiries, developing and maintaining a database and filing system, working on a helpline, and bookkeeping and accounting duties.   

Preferences:  

• Call Center Experience
• Fluency in Spanish
• Experience processing appointments and commissions for appointed and elected officials
• Experience updating and maintaining information in a workplace database
• Experience reviewing documentation or filings for statutory compliance
• Experience working in a county or state filing officer elections office

Duties and Responsibilities:

This position will exercise professional, independent judgment regarding complex election processes in accordance with Chapter 113, F.S., and respective enacting board legislation. This is professional and complex work within the Division Elections/Bureau of Election Records (BER), and is responsible for, including but not limited to, the following duties:

Process appointments and commissions for all elected, appointed, and Senate confirmed offices.  Process enacting creation of new boards based on legislation.  Update and maintain information in commission database accordingly.

Prepare and mail correspondence relating to commissions; respond to written and telephone inquiries; prepare and mail Certificates of Election; maintain and update list of public officials.

Communicate and coordinate with the Governor’s appointment staff and Senate staff. Update and maintain information in commission database.

Prepare records for scanning and storage.

Process checks and maintain accounting records.

Perform other work-related duties as required.

Knowledge, Skills and Abilities:

• Excellent customer service skills
• Organizational skills
• Ability to multi-task
• Proficient in Outlook
• Excel, Access, and Word
• Ability to prepare correspondence and administrative report
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to work independently and as a team
• Knowledge of administrative principles, practices & office procedures
• Ability to review documents for accuracy and compliance with statutory requirements
• Experience and ability to prepare correspondence & communicate effectively
• process a variety of routine correspondence
• investigate subject matter & prepare replies, work independently, review, and coordinate information for statutory compliance
• Knowledge of Florida records keeping and retention procedures

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.