DOS - REGULATORY SPECIALIST III - 45000792

Requisition No: 863994 

Agency: Department of State

Working Title: DOS - REGULATORY SPECIALIST III - 45000792

 Pay Plan: Career Service

Position Number: 45000792 

Salary:  $41,810.96 annually 

Posting Closing Date: 10/29/2025 

Total Compensation Estimator Tool

Department of State

Regulatory Specialist III

Division of Corporations

Director’s Office

Internal Agency

Minimum Qualifications:

• High School Diploma or equivalent.

• Eighteen (18) months of clerical experience of which one (1) year experience with statues, rules or government regulations.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This position will serve as part of a “strike force” for the Division of Corporations to assist in the various units within the Division as need and volume dictates. This is technical work requiring independent judgment in examining various business filings for legal compliance, authentications, certifications, fiscal intake and document scanning and other filing responsibilities of the Division of Corporations.

• This position will assist the various units within the Division (Bureau of Commercial Recording, Bureau of Commercial Information Services and Business Unit) at the direction of the Operations & Management Consultant Manager-SES based on volume, need and staffing.  Examines business filings for compliance with statutory and case law filing requirements; approves the filing or disapproves and identifies the defects and deficiencies; determines if defects require a rejection of the filing or if corrections can be achieved through supplemental submissions; computes and verifies the proper filing fee has been paid; maintains records and statistics of filings/registrations received, approved or rejected utilizing a complex interactive computer data base; adds, deletes or updates computer records in accordance with office standards, policies and procedures; issue authentications for documents to be presented in another country; fulfill certification requests insuring accuracy and completeness of the file or requested document; generates correspondence and/or certificates in accordance with office policies and procedures; associate payment with the document(s) submitted, endorse payment for deposit; create an archived copy of the filed document by scanning and image; answers incoming phone calls; communicates with clients orally in person or in writing to assist in clarifying and correcting filing/document defects and deficiencies; assists public with guidance regarding filing requirements.
• Assist Operations & Management Consultant Manager on special projects which can include legislation reviews, testing and quality control for new applications and programs.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of Florida statutory requirements of business entities. 
• Ability to provide consultative assistance to others. 
• Ability to plan/organize/coordinate work activities. 
• Ability to communicate effectively with people, both verbally and in writing. 
• Ability to establish and maintain effective working relationships.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.