DOS - Regulatory Specialist III - 45001103

Requisition No: 858409 

Agency: Department of State

Working Title: DOS - Regulatory Specialist III - 45001103

 Pay Plan: Career Service

Position Number: 45001103 

Salary:  $41,810.96 

Posting Closing Date: 08/13/2025 

Total Compensation Estimator Tool

Department of State

Division of Elections

Regulatory Specialist III

Position Number (45001103)

State Personnel System

Minimum Requirements:

• A High school diploma or equivalent
• Two (2) years administrative or job-related experience in a conventional office setting following established work processes and guidelines.  Examples of office duties considered job-related experience include producing financial and other reports, producing final orders and other legal documents, data entry, generating correspondence memos and letters, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties. 

Preferences  

• Financial investigative or audit experience (e.g. banking, campaign finance, tax, or election law)
• Experience reviewing documents and filings for statutory compliance
• Call center experience
• Experience preparing final orders and other legal documents
• Fluency in Spanish

Duties and Responsibilities:

This is a professional position within the Division of Elections, Bureau of Election Records (BER) Audit Section performing highly technical and complex data and accounting analysis of campaign treasurer’s finance reports. This position determines the accuracy and completeness of filings, evaluates data for statutory compliance, and prepares and issues audit reports within established time frames that incorporate audit error findings and proposed solutions.  This position requires sound, independent judgment regarding Florida’s election processes in accordance with Chapters 99-106, F.S., and Section 1S-2, F.A.C., and is responsible for, including but not limited to, the following duties:

Reviews campaign treasurer’s finance reports filed by candidates, committees and political party entities for statutory compliance and completeness.  Determines compliance with Florida’s campaign finance and reporting regulations and prepares and issues intricate completion and compliance audit reports within established time frames that incorporate audit findings and recommendations. Monitors audits to ensure completion and compliance is met.  Where candidates, committees and party entities are found to be non-compliant, prepares and submits final notices which may result in the issuance of legal documents. Drafts referrals to the Florida Election Commission, notices of committee cancellations, and final orders cancelling committee registrations.  As requested, assists audit team supervisor and Regulatory Analyst III audit section position to prepare training materials for Audit Section staff training.

Provides direction and guidance to candidates, committees, and party entities, answering questions from the public on how to amend reports filed in the division’s Electronic Filing System (EFS), and communicating accounting data and technical subject matter to non-technical audiences by giving step-by-step guidance for needed corrections.  Works with and maintains confidential information.  Accurately updates all databases used to establish accounts and to process and track various data maintained by BER.  Researches BER’s multiple databases and imaging system to gather decision-making information for purposes of resolving campaign account and/or legislative office account reporting issues.

Effectively handles queries in person, in writing and by telephone related to campaign finance and report filings. Effectively communicates with candidates, sitting officials, and committee officers regarding registration documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting. Accurately documents communications as required in BER databases.

Conducts detailed reviews of campaign finance documentation from eligible candidates to determine valid contributions for Public Campaign Finance (Matching Funds). Participates in BER’s candidate qualifying.

Performs other work-related duties as assigned.

.Knowledge, Skills and Abilities:

• Knowledge of methods used to compile and analyze data
• Ability to understand, follow and communicate clearly and concisely, both orally and in writing, accounting data and technical subject matter to non-technical audiences 
• Ability to understand, interpret and apply laws, rules, regulations, policies, and procedures 
• Knowledge of auditing principles 
• Ability to review information for statutory compliance 
• Ability to accurately prepare records, reports and documents listing campaign accounting and reporting errors, and meet established deadlines
• Ability to use programs in the Microsoft Office Suite of programs and learn new office equipment technologies 
• Ability to learn new policies, procedures and guidelines established by the division and BER 
• Excellent customer service skills and organizational skills 
• The ability to multi-task 
• Ability to prepare correspondence and administrative reports
• Ability to work independently and within a team 
• Ability to work weekends, holidays, and extended hours as needed, with short notice.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

 IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.