DOS - Senior Professional Accountant - 45000535

Requisition No: 872075 

Agency: Department of State

Working Title: DOS - Senior Professional Accountant - 45000535

 Pay Plan: Career Service

Position Number: 45000535 

Salary:  $42,561.57 

Posting Closing Date: 03/20/2026 

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Department of State

Division of Administrative Services

Bureau of Planning, Budget & Financial Svcs

Position Number 000535 – Senior Professional Accountant

OPEN COMPETITIVE

Minimum Qualifications: Duties must be on the application (not just resume) to be considered

• High School Diploma and two years professional accounting experience with the state of Florida.
• Experience with FACTS (Florida Accountability Contract Tracking System).
• Experience with contracts or grant payments.
• Experience with FLAIR (Florida Accounting Information Resource)

Preferences:

• Experience with MFMP (MyFloridaMarketPlace).
• Experience with P-Card payment processing

Duties and Responsibilities:

Financial Oversight and Division Support:

Serves as a financial representative for the assigned division, providing expert-level guidance on accounts payable, budget execution, and financial compliance. Advises division leadership on fiscal matters, interprets financial data to support decision-making, and ensures alignment with agency goals. Coordinates with internal and external stakeholders to resolve complex financial issues and implements process improvements to enhance operational efficiency.

Grant Financial Management:

Oversees the financial administration of all departmental grant payments to sub-recipients. Ensures accurate and timely input of grant data into the Florida Accountability Contract Tracking System (FACTS). Reviews and approves Summary of Contractual Services Agreement/Purchase Order forms and Payment Processing Checklists. Leads the encumbrance of grant funds in FLAIR, ensuring proper use of funding codes. Monitors grant balances, budget releases, and cash flow; initiates corrective actions as needed. Reconciles grant-related financial data and prepares reports for management and auditors.

Purchasing Card (P-Card) and Contract Payment Oversight:

Manages the processing of P-Card transactions for the divisions, ensuring all documentation is complete and compliant with state and departmental policies. Reviews high-value purchases for appropriate approvals and funding alignment. Oversees the entry of contract data into FACTS and ensures timely and accurate contract payments. Provides training and support to staff on P-Card and contract payment procedures.

Invoice and Reimbursement Processing:

Processes and oversees the review of MyFloridaMarketPlace (MFMP) invoices, travel reimbursements, and incidental invoices. Ensures compliance with the Reference Guide for State Expenditures, State Purchasing rules, and internal policies. Monitors purchase order balances and encumbrances and recommend adjustments to optimize budget use. Leads initiatives to improve payment timeliness and compliance with Section 215.422, F.S.

Procurement and Payment Coordination:

Collaborate with the Purchasing Office to assign accurate funding codes during the requisition process. Assembles and reviews payment vouchers, ensuring completeness and accuracy. Coordinates the distribution of state warrants and supports daily financial operations for the division.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

MS Word, Excel, FLAIR, FACTS & accounts payable

Knowledge of accounting principles, practices & procedures.

Ability to prepare & maintain a variety of accounting records, understand & apply rules, regulations, policies & procedures, communicate effectively both verbally & in writing.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.