EDUCATIONAL CONSULTANT-DOE - 48000738

Requisition No: 827869 

Agency: Department of Education

Working Title: EDUCATIONAL CONSULTANT-DOE - 48000738

 Pay Plan: SES

Position Number: 48000738 

Salary:  $54,000 - $64,000 

Posting Closing Date: 12/02/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance & Operations

Office of Educational Facilities

Location: Tallahassee, Turlington Building

Educational Consultant – DOE – SES

Position Number: 48000738

Salary Range: $54,000-$64,000

“The mission of the Office of Educational Facilities is to provide technical support and information for all issues related to educational facilities planning, funding, construction, and operations throughout Florida's K-20 Education System.”

http://www.fldoe.org/finance/edual-facilities/

Office Contact

Mark Weigly

850-245-9296

Job Description

This position is responsible for providing training and technical assistance to school districts, colleges and universities in the organization, staffing, fiscal control, safety procedures and maintenance and operational services involved in facilities management programs to assure more effective and efficient control of physical plant services.

This position is responsible for planning, developing, and implementing comprehensive maintenance and operational training programs, assisting with maintenance surveys, and consulting with local educational agencies on other related topics. This specialist also compiles and maintains documentation of technical advancements, state-of-the-art innovations and research improvements in facilities management, maintenance, and operations. 

This position is expected to perform these duties with minimal to no direct supervision.

*This position is not approved for telework and must report to the location listed above.

Duties and Responsibilities

Customer Service

Provide consultation and training to public school districts, colleges, and universities, upon request, for technical assistance and applicable laws, rules and regulations relating to plant management.  Recommend improved policies, practices, and procedures for organizational structure, staffing needs, personnel qualifications, fiscal control, budget preparation procedures, safety procedures, and maintenance operations procedures.  Provide written reports and oral presentations as needed.

Training

Plan and develop comprehensive training programs for major maintenance functions, including preventive maintenance, safety, and facilities management. Identify needs; survey market/industry for availability of materials and personnel; prepare instructional materials for areas of need addressed by commercial programs; communicate availability of expanded instructional programs to educational agencies; surveys and assist agencies in identifying critical training needs; provide instruction and/or facilitate training by commercial personnel.

Duties

Participate in the planning, organizing and implementation of facilities management surveys to evaluate plant management and operations programs. 

Work with public school districts, colleges, and universities (plant management administration, finance, safety, personnel, maintenance, and operations) and coordinate travel arrangements.  Plan on-site visits and schedule to assure maximum efficiency; help direct activities on site, facilitate coordination of recommendations among various teams, and participate in preparation of comprehensive reports of existing conditions and recommendations for improvement.

Participate in department staff meetings, designated facility evaluations, and professional development activities. Cross-train and be familiar with the programs and activities of the professional staff in the training sub-section.

Expand/revise manual as needed to assure compliance with applicable laws and regulations and to incorporate technological changes and procedural improvements for proper maintenance and operations of educational plants.

Collect and compile statewide budget expenditures, data for maintenance and operations; including maintenance and operations costs and energy costs; disseminate information to educational agencies.

Additional Expectations

To fulfill these responsibilities, the person in this position must be knowledgeable in laws, rules, policies, and procedures applicable to plant management and maintenance and must continually upgrade one’s expertise by review of recent developments and management programs. The incumbent must be able to collect and analyze data and must possess considerable expertise in management on maintenance related programs, and verbal and written communications.

Additional Responsibilities

• Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-oriented behavior and performance sometimes under stressful conditions.
• Employee must interact courteously with others.
• Employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Attendance is an essential function of this position.

Who We’re Looking For

The ideal incumbent is someone who has a working knowledge and understanding of state rules and regulations regarding personnel management. Someone who excels in working under tight timeframes with competing deadlines. Organizational skills and ability to multitask are key to being able to successfully complete the duties and responsibilities of this position. Since this position travels and presents at conferences as well as provides training on a needed basis, the perspective applicant needs to be able to travel and is comfortable presenting to people and training new staff. Looking for someone who is interested in additional training opportunities to build their knowledge and skills in the field.

Knowledge, Skills, and Abilities

Ability to prepare and maintain a variety of training records

Ability to create completed training reports

Ability to understand and apply Florida Statutes and FDOE rules and policies as it pertains to Educational Facilities

Knowledge of Florida Educational Facilities inventory data bases (FISH, EFIS)

Ability to research innovative data pertaining to facilities management, maintenance and operations

Ability to solve problems

Ability to communicate effectively verbally and in writing

Ability to plan, organize and coordinate work assignments

Ability to establish and maintain effective working relationships with others       

Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel

Minimum Qualifications

• Minimum 2 years of training individuals on OSHA standards, policies and procedures
• Extensive experience with training a large group of individuals
• Ability to travel up to three weeks each month
• Proficient public speaking abilities

Preferred Qualifications

• Preferences will be given to applicants who are authorized OSHA trainers, have a minimum of 5 years of general industry safety experience, and/or hold an OSHA Forklift, CSP, or CIH certification.
• Competent Forklift Trainer including counterbalanced rider forklift, motorized Pallet Jack, and narrow aisle lift trucks.

Educational Substitutions

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

• 4 years of direct work experience OR a bachelor’s degree from an accredited college or University in Occupational Safety and Health.

APPLICATION INFORMATION & REQUIREMENTS

Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed in the State of Florida Employment Application.

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.