EDUCATIONAL CONSULTANT-DOE - 48001318

Requisition No: 836466 

Agency: Department of Education

Working Title: EDUCATIONAL CONSULTANT-DOE - 48001318

 Pay Plan: SES

Position Number: 48001318 

Salary:  AGENCY TO UPDATE 

Posting Closing Date: 09/25/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

The Office of Fixed Capital Outlay

Location: Tallahassee

EDUCATIONAL CONSULTANT – DOE

Position #48001318

Salary Range: $40,479.71 - $60,000

ANTICIPATED VACANCY

The Fixed Capital Outlay Office is established to serve all public education agencies throughout the state of Florida consisting of public-school districts, public colleges, private universities, Jewish day schools and non-state entities.

Fixed Capital Outlay (fldoe.org)

Educational Consultant

The Fixed Capital Outlay Office is established to serve all public education agencies throughout the state of Florida consisting of public-school districts, public colleges, private universities, Jewish day schools and non-state entities.

RESPONSIBILITIES:

• This position is primarily responsible for the administration of grants/projects approved by the Legislature for the fixed capital outlay (FCO) office.
• Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-oriented behavior and performance expectations sometimes under stressful conditions.
• Performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
• Employee must interact courteously with others.
• Attendance is an essential job function of this position.
• Analysis of data
• Preparation of ad hoc surveys and/or reports
• Maintenance of historical files
• Provide technical assistance to agency staff, legislative staff, Governor's office staff, and others as needed. 

DUTIES:

• Develops, disseminates and processes FCO grant/projects application forms and instructions to non-state entities and eligible applicants.
• Provides technical assistance to staff and other funded entities related to grant/project administration and management.
• Collaborates with staff and other resource persons to ensure that responses to inquiries are made promptly and efficiently.
• Prepare reimbursement requests related to grants/projects.
• Prepares a reconciliation of grant/projects from excel tracker reports to Florida Accounting Information System (FLAIR).
• Prepares PowerPoint presentations for Jewish Day School and Non-State Entities that outlines the funding sources, application process, forms, award notification, reimbursement, etc.
• Prepares annual Capital Project Plan letters to approved award recipients.
• Performs other related duties as needed.

Please note that omission of specific functions does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

Knowledge, Skills and Abilities 

• Ability to use Excel, Word or WordPerfect, and Microsoft Outlook software applications.
• Knowledge of the Educational Facilities Accounting Information System.
• Knowledge of bond issuance procedures.
• Ability to develop detailed spreadsheets, which include formula-based allocations.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and other financial procedures
• Ability to prepare and maintain a variety of accounting records.
• Ability to understand and apply State of Florida statutes and other policies
• Knowledge of internal control concepts
• Knowledge of accounting systems and supporting interface concepts
• Knowledge of the methods of data collection
• Ability to analyze and interpret complex financial data
• Ability to analyze processes for best practice methods and produce supporting process models Knowledge of Microsoft Office, Word, Excel (including Pivot tables), and PowerPoint
• Ability to utilize problem solving techniques
• Ability to communicate effectively verbally and in writing
• Ability to plan, organize and coordinate work assignments
• Ability to coordinate data required from others
• Ability to establish and maintain effective working relationships with others.

Required Qualifications 

A bachelor’s degree or higher from an accredited college or university and three (3) or more years’ experience applying accounting and auditing principles, theories and concepts is required.  Grant Management/preparation and FLAIR experience is preferable. 

BENEFITS INFORMATION

Benefits information can be found on the following website: http://mybenefits.myflorida.com/

• State of Florida Retirement package – 3% employee contribution required - www.myfrs.com
• 10 Paid Holidays annually
• 176 Hours of Paid Annual Leave annually
• 104 Hours of Paid Sick Leave annually
• Health Insurance for Individual or Family Coverage – Employee pays (Individual $8.34/month or Family $30.00/month)
• Life Insurance – State pays 100% of premium
• Additional supplemental insurances are available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available
• Tax Deferred Savings Program available through payroll deduction

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES:

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.  Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Each field (address, city, and state, dates, phone numbers, etc.) must be completed.
• Periods of employment should be entered with the most recent/current listed first.
• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD2214).
• If claiming Right to Interview, candidate MUST attached a copy of their official layoff letter when applying.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

VETERANS’ PREFERENCE:

 Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.