EDUCATIONAL POLICY ANALYST - SES - 48003691

Requisition No: 831352 

Agency: Department of Education

Working Title: EDUCATIONAL POLICY ANALYST - SES - 48003691

 Pay Plan: SES

Position Number: 48003691 

Salary:  $54,690.24 - $61,000.00 

Posting Closing Date: 07/16/2024 

Total Compensation Estimator Tool

Florida Department of Education

Office of K-12 School Choice

Location: Turlington Building, Tallahassee, Florida

Position Title: Educational Policy Analyst-SES

Salary Range: $54,690.24 - $61,000.00

The mission of the Office of K-12 School Choice is to support quality public and private educational choice programs by providing information and assistance to promote successful outcomes for students, families, institutions, and communities.

The Educational Policy Analyst-SES  is responsible for the programmatic and budgetary review of Charter Schools Program (CSP) grant applications to ensure these meet all federal and state statutory requirements.

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.  The employee must interact courteously with others.  The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance at work is an essential job functio. Employee’s time and effort is assigned to a dedicated function as is indicated on the monthly payroll.

As a supervisor the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of her subordinates.  In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under her direct report. The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.

Duties & Responsibilities

• Overseeing and administering the Charter Schools Federal Grant, including meeting all financial and program objectives.
• Continually reviewing and analyzing grant procedures for process improvement.
• Tracking grant goals and requirements and develop systems to ensure fulfillment of the Department of Education responsibilities related to the grant.
• Serving as the spokesperson for the Charter Schools Federal Grant as administered by the Department and has frequent contact with schools to assess the effectiveness of grant administration.
• Drafting or assisting with development and submission of state plans, grant proposals, and performance reports for charter school to the Commissioner, State Legislature, State Board of Education and US Department of Education.
• Ensuring that the information necessary for the above reports is gathered and recorded.
• Coordinating with other Department offices regarding issues related to the grant.
• Coordinating communication with clients and stakeholders including training and technical assistance.
• Ensuring all reporting deadlines for the Federal grants are met in a timely and professional manner.
• Ensuring all necessary data elements are being gathered and financial records are being updated on a monthly basis.
• Providing projections of future financial obligations for sub grants and administrative projects on a monthly basis.
• Developing and continually updates an annual grant programs task timeline.  Provides a monthly report.
• Ensuring the charter school grant program goals are met by careful and critical analysis of grant applications.  This will include the development and coordination of sub grant review procedures to ensure the equality of the sub grant participants.  Recommends review team members, dates, and budget.
• Performs related work as assigned.

Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

Who We're Looking For

The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function of this position.

Knowledge, Skills & Abilities

• Ability to prepare clear, concise, and accurate records and reports.
• Excellent communication and organization skills.
• Ability to work effectively in a team environment.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to independently plan, organize, and coordinate work assignments.
• Ability to interpret and apply laws, rules, policies, and procedures.
• Knowledge of internal control concepts.
• Problem solving skills.
• Knowledge of Microsoft Office Suite.
• Knowledge of Adobe Acrobat.

Minimum Qualifications

• Six years of budget or grant, or directly related experience.
• Aminimum of one year supervisory experience.
• Ability to communicate effectively including verbal and written communication.
• Proficiency in Microsoft Office Suite.
• Ability to travel three to four times per year

Preferred Qualifications

Preferences will be given to applicants who have excellent communication skills and experience working with grants.

Educational Substitutions

A bachelor’s degree from an accredited college or university may substitute for four years of budget or grant experience.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (SES)

• •  
    ·         Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are be credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
    ·         Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.
     

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.