EXECUTIVE ASSISTANT - CS - 72004229

Date:  Feb 21, 2024
Location: 

TALLAHASSEE, FL, US, 32399


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Requisition No: 818093 

Agency: Public Employees Relations Commission

Working Title: EXECUTIVE ASSISTANT - CS - 72004229

 Pay Plan: Career Service

Position Number: 72004229 

Salary:  $32,760 

Posting Closing Date: 03/01/2024 

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Executive Assistant - CS

Public Employees Relations Commission

This position is located in Tallahassee

 

The Public Employees Relations Commission (PERC) is a small, independent, quasi-judicial agency that adjudicates and facilitates mediation of public sector labor and employment disputes.  PERC also performs other essential non-adjudicatory functions such as registering labor organizations (unions) and conducting secret ballot elections throughout Florida for state and local government employees voting for or against establishing or maintaining union representation.

 

Position Overview and Responsibilities:

1.1 Administrative Duties

Assist with administrative activities and miscellaneous duties of the Chairman, Commissioners, General Counsel, and Chief Operations Officer as required. Proofreads, edits, and formats documents to ensure consistency with official office styles and formats.  Works with professional staff to maintain databases and tracking systems for pertinent legislation, case filings, etc.  Collects information and reports, conducts online research for special projects, and assists professional staff in the analysis of information gathered.  Perform other duties as assigned.  Develops and maintains accurate and current contact, e-mail, and mailing lists. 

 

1.2 Case Management for Commission and General Counsel

Assign case files to legal staff for preparation of orders.  Route case files to the Commission and/or General Counsel for review and monitor for timely issuance.  Maintain the legal calendar with scheduled meetings and staff leave schedules using Microsoft Outlook.  Maintain central brief file and CLE training materials.  Assists with scheduling and document preparation for Commission meetings and works with support staff to make the necessary arrangements. 

 

1.3 Impasse Resolution Coordinator Functions

Oversee and orchestrate federally provided mediators and privately employed arbitrators to resolve impasses in labor negotiations.  Provide guidance and assistance to a roster of Special Magistrates, and to public employers, union organizations and practitioners.  Compiles and analyzes data and makes recommendations regarding processes in accordance with Chapter 447.403, 405, 407, Florida Statutes and Florida Administrative Code Chapter 60CC-3. Maintain and update Special Magistrate roster as needed.  Assist the Chairman with the appointment process bi-annually.

 

1.4 Statistical Reports

Prepare statistical reports related to cases issued by the Commission and General Counsel.  Compile data for monthly Impasse and Mediation statistical reports.

 

1.5  Other Related Duties

Serves as back-up word processor for orders issued by the Commission, General Counsel, and legal staff.  Assists in the preparation of materials for meetings and conferences, including the use of Microsoft PowerPoint.  Performs other related duties or special projects as assigned.

 

Required Knowledge, Skills, and Abilities:

  • Ability to operate a personal computer and create work products using Microsoft Office Suite (Word, Excel, PowerPoint, OneDrive, Teams, and Outlook) and Adobe Acrobat (PDF creation and editing), at a minimum.
  • Ability to proofread work products for grammar, spelling, punctuation, and content and edit for compliance with strict formatting requirements.
  • Ability to communicate effectively verbally and in writing.
  • Ability to learn new software quickly and easily. 
  • Ability to pay attention to detail and review work for accuracy and quality of content.
  • Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the agency.
  • Ability to deal tactfully and courteously with others.
  • Ability to manage sensitive matters with a high level of confidentiality and discretion.
  • Ability to understand and apply rules, regulations, policies, and procedures.
  • Ability to prepare reports, correspondence, and maintain records.
  • Ability to plan, organize and coordinate work assignments based on priority or urgent programmatic needs.
  • Ability to utilize problem-solving techniques.
  • Ability to work independently.
  • Knowledge of techniques for handling telephone calls in a courteous and efficient manner.
  • Knowledge of legal terminology and procedures, or an ability to quickly learn and adapt to this knowledge.

 

 

Minimum Qualifications:

  • Five years of professional secretarial or administrative experience.
  • A associate’s degree from an accredited college or university and three years of administrative experience may substitute for the total years of experience.

 

Special Notes:
Successful completion of background screening will be required for this position. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee