EXECUTIVE ASSISTANT I - SES - 64053698

Requisition No: 852384 

Agency: Department of Health

Working Title: EXECUTIVE ASSISTANT I - SES - 64053698

 Pay Plan: SES

Position Number: 64053698 

Salary:  $63,446.76 

Posting Closing Date: 05/18/2025 

Total Compensation Estimator Tool

Duties and Responsibilities

This position serves as the Executive Assistant to the General Counsel, Agency Clerk and Office Manager in the State Health Office. Providing support and performing highly responsible and complex duties with minimum supervision. This position works independently in making decisions and obtaining solutions to routine problems.

Serves as the Deputy Agency Clerk for the Department of Health.

Serves as the Personnel Liaison for the Office of the General Counsel, State Health Office.

Incumbent is responsible for purchasing goods and services and processing all invoices for expenses incurred for the Office of the General Counsel; obtaining approval and submitting to Finance and Accounting within 5 working days; processing purchase orders through MyFloridaMarket Place or purchasing through P-card; and reconciling all purchases within the unit.  Ordering goods and services may include contacting vendors to order, coordinating with non-contract vendors to register on MFMP, researching items and vendors for cost comparisons, requesting invoices and resolving discrepancies.  Maintains all supplies needed for the office, which includes ordering, stocking, and maintaining inventory.

Reviews, stamps and distributes mail and incoming documents for the Office of the General Counsel.

Maintains files and records of office correspondence, documents and other materials.

Prepares and edits correspondence, reports and documents for the General Counsel and attorneys. All documents are proofread for spelling and grammatical errors. All work product is completed by assigned due date. Copies are forwarded to appropriate parties in a correct and timely manner.

Answers phones and ensures incoming calls are answered promptly.

Maintains calendar for the General Counsel. Pre-plans and schedules appointments, meetings, conferences, and hearing dates.

Prepares travel arrangements for General Counsel and Agency Clerk, which include airline reservations, rental car, hotel room, etc. Processes travel reimbursement claims.

Assists with maintaining assigned contracts for the Office of the General Counsel.

Performs related work as required by the General Counsel, Deputy General Counsel, or Agency Clerk, including assisting other support staff and other attorneys.

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health

Office of the General Counsel

2585 Merchants Row Boulevard, Suite 200

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

· Annual and Sick Leave benefits;

· Nine paid holidays and one Personal Holiday each year;

· State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

· Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);

· Flexible Spending Accounts;

· Tuition waivers;

· And more! For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.