EXECUTIVE SECRETARY - 78000021

Requisition No: 869676 

Agency: Commission on Offender Review

Working Title: EXECUTIVE SECRETARY - 78000021

 Pay Plan: Career Service

Position Number: 78000021 

Salary:  $34,760 

Posting Closing Date: 02/18/2026 

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Executive Secretary - CS

 FLORIDA COMMISSION ON OFFENDER REVIEW

***Open Competitive***

The Florida Commission on Offender Review is looking to fill the Executive Secretary – CS. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. Commissioners preside over weekly meetings at the central office in Tallahassee and various other state locations as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

Benefits

• State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
• Various plans for dental, vision, and other supplemental insurance options are available.
• Annual and Sick Leave benefits.
• Nine paid holidays each year.
• One Personal Holiday each year.
• $25,000 Life Insurance Policy (paid 100% by employer).
• Retirement plans that include employer contributions.
• Flexible Spending Accounts.
• Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
• Seven paid weeks of Maternity Leave, plus two paid weeks of Care and Bonding Leave.

This position performs independent, varied, and extremely confidential secretarial and clerical duties and other essential support related to the work of Clemency Investigations by receiving and routing incoming and outgoing mail; answering telephone calls, preparing electronic files for Clemency Board Meetings, updating information in applicant files and/or database, receiving, processing, copying, scanning, and distributing various material related to clemency cases. Additionally, this position performs duties to assist the Director of Clemency Investigations in management control of workload, investigations, tracking, confidential report preparation, data input relating to investigations, and work production recaps. This position acts as a personal assistant to the Director.

Duties and Responsibilities

Answer telephone calls.

• Receives and processes general clemency cases.

• Aids in preparing and copying Confidential Case Analysis for Commission voting, along with an agenda for each Commissioner.

• Monitors cases to be voted, following votes, gives files to the Director after Commission recommendations have been added on each report, then return for copying and distributing reports to the Office of Executive Clemency and Clemency Aides.

• Convert hard copy clemency files to electronic files by preparing the files for scanning and scanning the files.

• Follow prescribed procedures for the conversion of Clemency Board meeting files. Apply appropriate naming conventions.

• Timely and accurately update progress within an Excel tracking document.

• Respond to applicant inquiries via letter and/or electronic mail.

• Receive and process new Request for Review cases and assist with preparing, copying, and distributing Request for Review reports.

• Receive, process, copy, scan, and distribute Restoration of Civil Rights with a Hearing and Restoration of Civil Rights Without a Hearing cases.

• Process completed eligible Restoration of Civil Rights Without a Hearing reports and Victim Memorandums for submission to the Office of Executive Clemency.

• Update information in applicant files and/or clemency database.

• Assist with processing, maintaining, and arranging for storage and retrieval of archived documents, records, and reports.

• Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency cases.

• Monitors inventory of office supplies and prepares annual order for supplies and information technology equipment for all staff in the section.

• Perform other duties as required.

• Minimum Qualifications

• High school diploma.

Knowledge, Skills, and Abilities

• Knowledge of proper grammar and general office procedures.

• Knowledge of Adobe Acrobat Pro.

• Knowledge of Microsoft Office Suite.

• Knowledge of criminal justice/court related documents.

• Possess active listening skills with problem solving/critical thinking capabilities.

• Ability to prepare and maintain confidential and accurate information.

• Ability to work as part of a team, as well as independently.

• Ability to adapt, be flexible, and multi-task between assignments.

• Ability to work efficiently in stressful environment, while exhibiting coping skills and emotional maturity.  

• Ability to communicate effectively, both verbally and in writing.

• Ability to interact with individuals from internal and external agencies.

• Ability to follow verbal and written instructions.

• Ability to review and edit data and correspondence with accuracy and completeness.

• Ability to sort data alphabetically, numerically, and categorically.

• Ability to receive and appropriately act upon critique/training in a positive manner.

Preference may be given to applicants that possess a bachelor’s degree or higher from an accredited college or university.

As a part of the interview process, a written work sample may be given at the start/conclusion of the verbal interview.

Special Notes:

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.”

**NOTE: It is unacceptable to use the statement "See resume" in place of work history. Incomplete applications will not be considered. All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. Please use complete sentences, correct grammar, and punctuation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.