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EXECUTIVE SECRETARY - 78000021

Date: Apr 6, 2021

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 348443 

Agency: Commission on Offender Review

Working Title: EXECUTIVE SECRETARY - 78000021

Position Number: 78000021 

Salary:  $25,479.22 

Posting Closing Date: 04/16/2021 

EXECUTIVE SECRETARY

 FLORIDA COMMISSION ON OFFENDER REVIEW

***OPEN COMPETITIVE***

 

The Florida Commission on Offender Review, formerly known as the Florida Parole Commission, is looking to fill the Executive Secretary – CS position. The Commission on Offender Review performs a vital role in Florida’s criminal justice system by preserving the autonomy needed in post-release decisions affecting inmates and ex-offenders. The commission functions as a quasi-judicial, decision-making body. Commissioners preside over approximately 36 meetings annually at the central office in Tallahassee and at various other locations throughout the state as required by statute. During these public proceedings, the commissioners make a variety of determinations regarding parole and other releases.

 

DESCRIPTION:

 

 

EXAMPLES OF WORK:

 

  • Answer telephone calls.
  • Receives and processes general clemency cases.
  • Aids in preparing and copying Confidential Case Analysis for Commission voting, along with an agenda for each Commissioner.
  • Monitors cases to be voted, following votes, gives files to the Director after Commission recommendations have been added on each report, then return for copying and distributing reports to the Office of Executive Clemency and Clemency Aides.
  • Convert hard copy clemency files to electronic files by preparing the files for scanning and scanning the files. Follow prescribed procedures for the conversion of Clemency Board meeting files. Apply appropriate naming conventions.
  • Timely and accurately update progress within an Excel tracking document.
  • Respond to applicant inquiries via letter and/or electronic mail.
  • Receive and process new Request for Review cases, to include preparing correspondence to be sent to State Attorney Offices and judges; placing correspondence received in each applicant's file; and assist with preparing, copying, and distributing Request for Review reports.
  • Receive, process, copy, scan, and distribute Restoration of Civil Rights with a Hearing and Restoration of Civil Rights Without a Hearing cases.
  • Process completed eligible Restoration of Civil Rights Without a Hearing reports and Victim Memorandums for submission to the Office of Executive Clemency.
  • Update information in applicant files and/or clemency database.
  • Assist with processing, maintaining, and arranging for storage and retrieval of archived documents, records, and reports.
  • Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency cases.
  • Monitors inventory of office supplies and prepares annual order for supplies and information technology equipment for all staff in the section.
  • Perform other duties as required.

 

MINIMUM QUALIFICATIONS:

  • High School Diploma
  • 3 years of experience

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

  • Knowledge of proper grammar and general office procedures.
  • Knowledge of Adobe Acrobat Pro.
  • Knowledge of Microsoft Word and Microsoft Excel.
  • Knowledge of criminal justice/court related documents.
  • Possess active listening skills with problem solving/critical thinking capabilities.
  • Ability to prepare and maintain confidential and accurate information.
  • Ability to work as part of a team, as well as independently.
  • Ability to adapt, be flexible, and multi-task between assignments.
  • Ability to work efficiently in stressful environment, while exhibiting exceptional coping skills and emotional maturity.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to interact well with both internal and external individuals.
  • Ability to follow verbal and written instructions.
  • Ability to review and edit data and correspondence with accuracy and completeness.
  • Ability to sort data alphabetically, numerically, and categorically.

 

In addition to a verbal interview, a written work sample may be required.

 

Special Notes:

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Commission on Offender Review that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background investigation results are received, reviewed, and approved by the Commission. Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Also, employees are subject to background re-screening at least every five (5) years.”

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee