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FDC-HUMAN RESOURCE SPECIALIST-SES-70009440 CENTRAL OFFICE, TALLAHASSEE, FL

Date:  Jun 5, 2022
Location: 

TALLAHASSEE, FL, US, 32399


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 569221 

Agency: Department of Corrections

Working Title: FDC-HUMAN RESOURCE SPECIALIST-SES-70009440 CENTRAL OFFICE, TALLAHASSEE, FL

Position Number: 70009440 

Salary:  $41,000.18 annually, $1,576.93 biweekly 

Posting Closing Date: 08/01/2022 

***OPEN COMPETITIVE ADVERTISEMENT***

Human Resource Specialist - SES – 70009440

This advertisement is for mulitple SES positions located at Central Office in the Office of Human Resources in the Employee Relations Section in Tallahassee, Florida.

Salary Rate: $41,000.18 annually, $1,576.93 biweekly

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.

SPECIFIC DUTIES & RESPONSIBILITIES:

This position is assigned to the Employee Relations Team in the Office of Human Resources. The incumbent will be responsible for preparing and processing all levels of counseling memoranda, written reprimands, predetermination conference letters, final action letters, dismissals and other related disciplinary correspondence.  Enters information into the discipline database as needed.  Will review career service and union grievances and prepare responses as needed and enter information into the Human Resources Tracking System.  Will assist with training staff on Employee Relations processes as well as assisting with complex/complicated cases. This position serves as the Employee Relations point of contact for assigned Institutions, Community Corrections Offices and/or other assigned areas.

Duties include, but are not limited to:

  • Prepares supervisory counseling memoranda, record of counseling, written reprimands, non-appealable dismissal letters, disciplinary worksheets, predetermination conference letters, final action letters and other related disciplinary correspondence as needed.
  • Assists the Personnel Technician III with counseling memoranda as needed; assist the Personnel Services Specialist with complex cases to determine an appropriate course of action; provide additional training as needed.
  • Creates new files as needed and logs new incoming cases into SharePoint.
  • Enters appropriate data correctly into Human Resources Tracking System (HRTS), as needed.
  • Enters separation information into Florida Department of Law Enforcement’s Automated Training Management System (ATMS), as needed.
  • Serves as point of contact for processing career service and union grievances. Prepares responses as needed, creates files, enters information into Human Resources Tracking System (HRTS), and forward copies as appropriate.
  • Trains the Personnel Services Specialist on the process for grievances; assist with the more complex grievances to include assisting the disciplining authorities with meetings and preparing responses.
  • Conducts training and provide assistance as needed on the processes and workflow of Employee Relations for the Personnel Technician III and Personnel Services Specialist positions.
  • Serves as a back-up for the Human Resource Consultant (HRC) as needed for Employee Assistance Program referrals.
  • Completes mandatory and supervisory referrals as needed, completes files and enters information into SharePoint.
  • Assists the HRC with preparing medical opinion letters and fit-for-duty evaluations as needed and serve as a back-up person to the HRC.
  • Assists the Drug Testing Coordinator as needed with Random Drug Testing, Reasonable Suspicion Alcohol and Drug Testing, CDL Random Alcohol and Drug testing, enters results into the CDC database as needed.
  • Assists the disciplining authorities with determining an appropriate action in accordance with the drug testing procedures.
  • Utilizes various computer programs, including but not limited to People First, Internet, CDC, ATMS, Impromptu, and various word processing, database, and spread sheet applications.
  • Compiles and maintains data relating to employee relations, employee programs, and other areas of management interest.
  • Provides appropriate reports as needed.

KNOWLEDGE, SKILLS & ABILITIES:

  • Knowledge of State of Florida Personnel Rules.
  • Skill in Microsoft Word, Excel and Sharepoint.
  • Ability to read and gather information from multiple documents to prepare an official document.
  • Ability to work independently with minimal supervision.
  • Ability to maintain a professional working relationship with supervisors and co-workers.
  • Ability to communicate effectively.
  • Ability to listen to others and asking questions as appropriate.

REQUIRED QUALIFICATIONS:

  • Must possess at least three (3) years experience in one or more of the areas such as Employee Relations, Labor Relations, Recruitment, Payroll, Leave and Attendance, Classification and Pay, Employee Benefits, professional office experience preparing and tracking action letters, legal documents, preparing/reviewing investigative materials; and/or other similar correspondence.
  • Must possess experience reviewing and processing information from multiple documents and various sources to prepare an official document.
  • Education can substitute for the required experience at the rate of 30 semester or 45 quarter hours per year. Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee