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FDC- OPS PERSONNEL SERVICES SPECIALIST-70900456-CENTRAL OFFICE

Date: Sep 16, 2019

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 55328 

Agency: Department of Corrections

Working Title: FDC- OPS PERSONNEL SERVICES SPECIALIST-70900456-CENTRAL OFFICE

Position Number: 70900456 

Salary:  $16.59 per hour 

Posting Closing Date: 09/22/2019 

***OPEN COMPETITIVE ADVERTISEMENT***

OPS Personnel Services Specialist - #70900456

This advertisement is for multiple OPS positions located in the Office of Human Resources in Tallahassee, Florida.

SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. EMPLOYEES ARE NORMALLY HIRED AT THE MINIMUM OF THE SALARY RANGE.

Under the direction of Secretary, Mark Inch, the Florida Department of Corrections (FDC) is the 3rd largest state prison system in the country with a budget of 2.4 billion, approximately 97,000 inmates incarcerated and another 167,000 offenders on active community supervision. The DC has 151 facilities and more than 24,000 staff members statewide, making it the State’s largest agency.

SPECIFIC DUTIES & RESPONSIBILITIES:

Department of Corrections is seeking an OPS Personnel Services Specialist to work for the Office of Human Resources in Tallahassee, Florida.  This position performs a variety of independent professional technical duties for the Payroll Section.  This includes, but is not limited to the following:

  • Processes biweekly, supplemental, and Criminal Justice Incentive Payment (CJIP) payrolls;
  • Ensures semi-annual payments of uniform and toll allowance to eligible employees;
  • Processes payroll actions such as, new hires, termination, salary changes, and other miscellaneous changes;
  • Audits payroll problems, salary overpayments, cancels payroll warrants, complete on- demands;
  • Manages Military Leave and the Department’s Sick Leave Pool.  This includes reviewing timesheets and payroll to ensure appropriate payment as applicable;
  • Conducts leave audits on employees separating from the Department.  This includes making any necessary leave payment(s) and adjustments to the People First system;
  • Monitors exceptional timesheets and performs data analysis to resolve errors for exceptional timesheets.
  • Serves as a Payroll liaison for the systems utilized by the Department (Kronos and People First) 
  • Provides direction and guidance to supervisors/employees and assigned field offices on payroll related inquires/issues;
  • Ensures all payroll actions are processed in accordance with established Departmental procedures, as well as, state personnel rules; and
  • Work closely with the Field Business Office Manager and Human Resources Consultant to ensure payroll actions, documentation, and new employee orientation is processed timely and accurately.

ESSENTIAL FUNCTIONS:

  • Reviews and processes any payroll (i.e., biweekly, supplemental, CJIP, and Uniform/Shoe) and payroll actions in accordance with the applicable statute, rule, procedure, policy and/or internal processes.
  • Provides direction and guidance regarding payroll actions through the interpretation of human resource rules, regulations and statutes. 
  • Independently conducts technical research and analysis regarding payroll issues to provide customer service and assistance to Department supervisors and managers.
  • Creates and monitors reports and performs data analysis to ensure information is accurate and resolve errors by system correction and/or recommends solutions in a timely manner.
  • Drafts correspondence regarding payroll matters.
  • Utilizes various computer programs used by the Department, including but not limited to People First, ATMS2, FLAIR, Corrections Data Center (CDC), Impromptu, Internet, various word processing, data bases, and spreadsheet applications.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA’s):

  • Knowledge of computer programs used by the Department (i.e., People First, FLAIR, Kronos, ATMS2, CDC, Impromptu, etc.).
  • Knowledge of computer software including applications (i.e., Outlook, Word, Excel, PowerPoint, Visio, SharePoint, etc.).
  • Knowledge of the Agencies and Department of Management Services Personnel rules, policies, and procedures.
  • Knowledge of the Bureau of State Payroll (BOSP) rules, policies, and procedures.
  • Knowledge of methods of research tools, personal computers, data collection, and analysis.
  • Knowledge of numbers, their operations, and inter-relationships.      
  • Skills in business professional written and verbal communication.
  • Skills in research techniques, analysis, and operating personal computers.
  • Skills in time management
  • Skills in learning strategies using multiple approaches when learning.      
  • Ability to utilize problem-solving techniques and make independent decisions.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to prepare reports.
  • Ability to compose correspondence.
  • Ability to utilize problem-solving techniques.

REQUIRED QUALIFICATIONS:

  • Prefer at least six (6) months of State Payroll experience.
  • Prefer experience verifying payroll in FLAIR.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

Applications will be accepted until 11:59 PM on the closing date

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee