FINANCE & ACCOUNTING DIRECTOR III - SES - 48004023

Date:  May 23, 2024
Location: 

TALLAHASSEE, FL, US, 32399


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Requisition No: 824615 

Agency: Department of Education

Working Title: FINANCE & ACCOUNTING DIRECTOR III - SES - 48004023

 Pay Plan: SES

Position Number: 48004023 

Salary:  $51,320.28 - $86,000.00 

Posting Closing Date: 06/05/2024 

Total Compensation Estimator Tool

This is a re-advertisement. Previous candidates need not reapply as their applications are still on file for this position.

 

The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

For additional information regarding the position, please contact:

 

Tara Kent Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

 

Employees of the Department of Education are paid on a monthly pay cycle.

 

Job Description

 

This position is located in the Division of Vocational Rehabilitation (DVR) Financial Payments Section within the Bureau of the Comptroller at the Department of Education. This section is responsible for the Division of Vocational Rehabilitation’s internal financial and accounting operations, which include contractual and grant payments, accounts payable, travel and purchasing card, revenue and client services. This position is responsible for the coordination, supervision, and management of the DVR Financial Payments Section. This position requires independent judgment and analysis of matters related to federal and state financial management and reporting activities. The duties of this position are to provide direction, technical assistance, guidance and consultation to the DVR leadership and grant program managers.

 

Specific Responsibilities

 

  • Supervision, Evaluation and Training

 

    • completes employee performance evaluation in a timely manner
    • addresses and corrects employees’ poor performance
    • holds regular staff meetings
    • schedules leave time
    • provides back-up to other areas as needed
    • coordinates the training of associates on the use of accounting codes
    • provides on the job training for employees
    • regularly attends DVR executive leadership meetings
    • obtains and oversees the provision of VR-specific federal grant management training and certifications for cooperatively identified staff with DVR

 

  • Financial Management

 

    • conducts monthly and quarterly meetings with managers to review:
      • grant activities
      • reporting requirements
      • grant expenditures
      • obligations
      • matching requirements
      • program income
      • policies and procedures
      • after analysis, consults with managers to review areas of concern and develop solutions for grant operational problems

 

    • develops federal financial reports for review and approval by supervisor and DVR leadership, as required by the Federal Rehabilitation Services Administration (RSA) based on appropriate accounting principles and practices
    • ensures prompt and timely reporting of all financial transactions with appropriate analysis and reconciliation of grants expenditure and revenue
    • reviews expenditures based upon appropriate cost principles and other State, Federal, Departmental or Divisional guidelines, especially those specific to VR federal grant requirements
    • ensures closeouts are prepared for all Federal Grants
    • ensures that all revenue is reconciled to GAPS
    • reconciles DVR Clients Services Revolving Funds
    • manages contract receivables including billings, collection of revenues and reconciliation of contract for school boards, ADM and developmental services

  

  • Reviews and Reports

 

    • oversees the provision of monthly and quarterly reports to DVR and Finance and Operations (F&O) leadership in a cooperatively agreed upon format between DVR and F&O
    • ensures appropriate entries are made in the accounting system in a timely manner and discuss issues affecting these areas with supervision and DVR Management with recommendations for corrective actions
    • recommends and develops accounting policies and procedures to ensure uniform practices for expending federal and state funds for review and approval by both DVR and F&O
    • provides, in a timely manner, assistance to DVR monitors as well as State and Federal Auditors with requested information including:
      • documentation
      • explanations
      • analysis
    • assist with annual Financial and Technical assistance reviews from the Federal Rehabilitation Service Administration and Internal Auditors and Monitors
    • provides documentation, oral and written responses related to audits, monitoring and reviews
    • respond to requests for information regarding audits and reviews
    • provides appropriate feedback and coordination of audit responses
    • reviews DVR grants and contracts
    • assigns contracts and grant numbers
    • provide assistance and responses to both internal and external DVR customers in a professional and timely manner
    • reviews, establishes and distributes accounting codes and reports to DVR associates
    • assists with developing and maintaining appropriate cost allocation systems for the grant area relating to payroll, leases, travel, indirect cost and other related expenditures
    • new federal requirements to increase accounting processes and oversight for basic support grant for Pre-employment Transitional Services (PETS) and Workforce Innovation & Opportunity Act (WIOA)

 

 Knowledge, Skills & Abilities

 

    • Knowledge of basic management principles and practices.
    • Knowledge of state and federal fiscal requirements.
    • Knowledge of the methods of data collection and analysis.
    • Ability to supervise people.
    • Ability to manage a consultative program designed to ensure the resolution of managerial and operational problems.
    • Ability to determine work priorities, assign work and ensure proper completion of work assignments.
    • Ability to communicate effectively.
    • Ability to establish and maintain effective working relationships with others.
    • Ability to assess budgetary needs.
    • Ability to formulate policies and procedures.
    • Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
    • Ability to organize data into logical format for presentation in reports, documents and other materials.
    • Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.
    • Ability to conduct fact-finding research.
    • Ability to work independently.
    • Ability to solve problems and make decisions.

 

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

  • State of Florida Retirement package –  www.myfrs.com
  • 9 Paid Holidays and 1 Personal Holiday annually
  • In-State Tuition Waivers
  • Health Insurance for Individual or Family Coverage (over 80% employer paid)
  • Basic Life Insurance Policy (State pays 80% of premium)
  • Dental, Vision and Supplemental Insurance Options
  • Career Service employees earn 8.667 hours of sick leave credits per month
  • Career Service employees earn 8.667 hours of annual leave credits per month
  • SES/SMS employees earn 176.000 hours of annual leave credits per year
  • SES/SMS employees earn 104.000 hours of sick leave credits per year
  • Tax-Deferred Medical and Child Care Reimbursement Accounts available     
  • Tax-Deferred Savings Program available through payroll deduction 

 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

 

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

  • Include supervisor names and phone numbers of all periods of employment.
  • Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
  • Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
  • It is unacceptable to use the statement “See Resume” in place of entering work history.
  • Periods of employment should be entered with the most recent/current listed first.
  • If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
  • If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
  • All documentation is due by the close of the vacancy announcement

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

 

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

 

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee