FINANCIAL MANAGER I - 64003504

Requisition No: 868211 

Agency: Department of Health

Working Title: FINANCIAL MANAGER I - 64003504

 Pay Plan: SES

Position Number: 64003504 

Salary:  $50,584.67-$75,000 

Posting Closing Date: 01/30/2026 

Total Compensation Estimator Tool

Job posting category: Open Competitive

Your Specific Responsibilities:

Contract and Grant Management: Acts as the Division’s liaison to the Department’s Office of Contract Administration and Oversight, ensuring compliance with rules and policies. Oversees the full lifecycle of contracts and grants across Division programs. Serves as a lead contract manager in the division for specific division contracts, as assigned by the division director. Identifies new contracts yearly from the General Appropriations Act and facilitates contract managers’ assignments. Offers technical support to grant team members and serves as a backup for their programs.

Compliance and Monitoring: Assists division contract and grant managers, monitors compliance with Department policies, and conducts internal reviews and audits for quality assurance. Monitors all division contracts and grants in FACTS to ensure accuracy.

Coordination and Execution: Manages direct appropriated contracts and legislative member projects, coordinating closely with the Division budget coordinator and Operations Administration to ensure proper budget alignment, fiscal accuracy, and adherence to legislative mandates. Ensures timely processing of these contracts and projects while maintaining strict compliance with departmental timelines and requirements. Ensures all contract executions meet established Department deadlines, maintaining strict adherence to timelines. Manages the electronic execution process for contracts, data entry and maintenance of contract information in FACTS.

Process Improvement: Analyzes operations to recommend improvements for efficiency. Develops internal processes and workflows to ensure successful tracking of contract actions, enhancing accountability and streamlining operations through the implementation of standardized protocols, automation tools where feasible, and performance metrics for ongoing evaluation. Collaborates with cross-functional teams to pilot new initiatives, gathers feedback from stakeholders to refine approaches, and documents best practices to foster a culture of continuous improvement. Regularly reviews key performance indicators (KPIs) related to contract lifecycle management, such as turnaround times and error rates, to drive enhancements that align with departmental goals and regulatory requirements.

Data and Reporting: Maintains contract and grant tracking logs, performs data entry in FACTS and ECRS, and delivers data-driven management reports with recommendations. Provides regular reports to leadership on the status of contracts, detailing progress, compliance, and any identified issues.

Technical Support and Training: Supports invoice processing, contract/grant monitoring (fiscal, programmatic, administrative), and provides training on contract development and administrative procedures. Mentors and trains new contract managers on policies and procedures related to contract management to ensure consistent and compliant practices. Disseminates contract information updates to contract managers and program managers in the Division to maintain alignment and awareness.

Budget and Fiscal Support: Assists with budget planning and fiscal reconciliation for contract and grant spending plans. Completes monthly reviews of contract encumbrances and expenditures to ensure accuracy of both the encumbrance and contract payments.

Additional Duties: Performs other tasks as needed.

Required Knowledge, Skills, and Abilities:

To succeed in this contract and grant management position, which includes supervisory and lead responsibilities, candidates need solid knowledge of contract and grant lifecycle principles, relevant laws, regulations, and compliance requirements (including state appropriations and legislative mandates), budget and fiscal processes (such as encumbrances and expenditures), public administration systems (e.g., contract tracking databases like FACTS), and process improvement methods (e.g., workflow analysis, standardization, automation, and performance metrics). Essential skills include strong organization and analysis for data entry, compliance monitoring, internal reviews, and audits; effective communication for reporting, collaboration, technical support, and disseminating policy updates; proficiency in office software for data management, electronic execution, and invoice processing; training, mentoring, and supervisory skills to lead and oversee a team of division contract managers, assign tasks, onboard new staff, provide guidance, and ensure consistent practices; and problem-solving to identify inefficiencies, develop streamlined processes, and meet strict deadlines. Key abilities encompass managing multiple priorities and supervising a team with attention to detail, serving as a division liaison and lead contract manager, analyzing operations and KPIs for continuous improvement, coordinating with cross-functional teams, and adapting quickly to new duties while maintaining accountability and compliance.

Qualifications:

Minimum Requirements:

This position requires an incumbent with knowledge and experience in State of Florida processes for contracts and agreements, procurement, budget and fiscal reconciliation. Incumbent should have experience with conducting audits, process analysis, information management and contract development. Additional required knowledge, skills, and abilities:

• Ability to supervise teams, delegate tasks, and foster collaboration. Motivates staff to meet deadlines and maintain quality standards
• Florida Contract Certified Contract Manager
• Knowledge of management principles and techniques
• Ability to determine work priorities and adjust when necessary
• Ability to assign work, track progress, and ensure proper completion of work assignments
• Ability to communicate in a professional manner and offer solutions to complex problems to increase the efficiency and processes of the Division and Department
• Ability to establish and maintain effective working relationships with others
• Ability to solve problems and make decisions
• Ability to formulate policies and procedures
• Ability to work independently and in a team environment
• Ability to research, understand, and apply applicable rules, regulations, policies and procedures
• Ability to manage program activities and provide regular updates to Department leadership
• Knowledge and skill in Excel and Microsoft Word

Preferred Requirements:

• Incumbent will have the necessary skills that include knowledge and expertise of various supporting administrative systems that the department utilizes, including but not limited to FACTS, FLAIR, FIS, FIRS, MFMP and the Budget Spending Plan.
• Skilled in grant budget monitoring, fiscal reconciliation, and contract development.

• Ability to oversee contract lifecycles, coordinate cross-functional teams, and ensure timely deliverables
• Problem Identification – Recognizes and defines complex issues in contract and administrative functions.
• Information Gathering – Efficiently locates and evaluates relevant data to inform decision-making.
• Mathematics – Applies quantitative reasoning to budgets, reconciliations, and risk analysis.
• Judgment and Decision-Making – Assesses options based on strategic value and operational impact.
• Systems Evaluation – Assesses system effectiveness and identifies areas for improvement.
• Critical Thinking – Uses logical reasoning to develop solutions and refine processes.
• Coordination – Aligns efforts across units and staff to meet division-wide goals.
• Writing – Prepares clear, well-organized communications, reports, and policy documents.
• Time Management – Prioritizes tasks efficiently to manage individual and team workloads.
• Speaking – Communicates effectively with internal and external stakeholders.
• Identification of Key Causes – Determines root causes of inefficiencies and recommends practical solutions.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health

4052 Bald Cypress Way

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.