FINANCIAL SERVICES ANALYST - 55000726

Requisition No: 844730 

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES ANALYST - 55000726

 Pay Plan: Career Service

Position Number: 55000726 

Salary:  $45,958.94 - $59,476.27 

Posting Closing Date: 01/26/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  J. Dewayne Baxley

CONTACT PHONE NUMBER: (850) 414-4678

CONTACT EMAIL ADDRESS: Dewayne.Baxley@dot.state.fl.us

BI-WEEKLY HIRING SALARY: $2,036.64 ($52,952.64 annually)

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Audits and processes complex contract payments.  This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.  Audit electronic contract invoices and review new contracts processed in the Contract Invoice Transmittal System (CITS) and the Electronic Estimates Disbursement (EED) mainframe system for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.  Audit invoices for fuel purchases made with the state fuel card in accordance with contract terms.  Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts.  Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.  Prepares and records adjusting entries as necessary.

Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS).  Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments.  Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office.

Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments. Analyzes carry forward encumbrances quarterly. Assist with the planning and processing of fiscal year end transactions, and other year end activities, including the analysis of errors noted and correctives actions.  Processes canceled checks, budget restorations, and requests for duplicate payments.

Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.

Coordinate all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct.  Research any problems and take corrective action as necessary.  Reconciles contracts for close-out and at completion of reconciliation, provides a write-up detailing discrepancies and contractual findings to the Contract Office.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Reviews reports on contract payment processes.  This includes tasks such as: performing periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of Microsoft Word and Excel. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Ability to follow oral and written instructions. Ability to establish and maintain working relationships with customers. Ability to work in a team environment with shared tasks. Ability to provide on-the-job training on accounts payable auditing, processing and systems. Ability to analyze, evaluate and test accounts payable system including making process and system improvement recommendations.  Ability to create and maintain spreadsheets that track and graph data and produce professional quality reports.  Ability to record, create and document accounts payable practices into written electronic and professional quality reports and procedures.  Ability to analyze transactions and reconcile accounting records.  Ability to utilize problem solving techniques. Knowledge of contract terminology and statutory regulations. Knowledge of accounting principles, practices and procedures. Ability to work independently and prioritize work assignments to meet deadlines. Skilled in auditing.

MINIMUM QUALIFICATIONS: A bachelor's degree from an accredited college or university plus one year of accounting experience. The required bachelor's degree may be substituted on a year-for-year basis with professional business work experience, in addition to the one year of accounting experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.