FINANCIAL SERVICES SUPPORT SPECIALIST - 55003590

Requisition No: 841472 

Agency: Department of Transportation

Working Title: FINANCIAL SERVICES SUPPORT SPECIALIST - 55003590

 Pay Plan: Career Service

Position Number: 55003590 

Salary:  $32,840.16 - $42,499.03 

Posting Closing Date: 11/28/2024 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

907 / DISBURSEMENT OPERATIONS OFFICE

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON:  J. Dewayne Baxley

CONTACT PHONE NUMBER:  (850) 414-4678

CONTACT EMAIL ADDRESS:  Dewayne.Baxley@dot.state.fl.us

BI-WEEKLY HIRING SALARY: $1,573.78 ($40,918.28 annually)

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.
In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION: Record, distribute and monitor invoices/accounting documents for payment processing. This includes tasks such as: timely monitoring the receipt of invoices in the Contract Payments in-box; recording invoice data into the Invoice Tracking System (ITS); analyzing spreadsheet data and FLAIR (Florida Accounting Information Resource) accounting records to identify potential duplicate payments; prepare invoice packages for electronic distribution; screen invoices and calculate transaction date to ensure later invoices receive priority processing to meet statutory prompt payment requirements and avoid interest penalties.

Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes. which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants. Process other warrants that may require special handling as directed.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.

Facilitate the control warrant cancellation process. This task includes; logging any incoming warrant cancellation request in the Warrant Cancellation spreadsheet; entering the warrant cancellation transaction into FLAIR and ensuring the corresponding approval is completed by an Analyst or the Quality Assurance Manager; destroying the cancelled warrant (if applicable) with witness, maintaining the warrant cancellation request form and any supporting documentation in the Warrant Cancellation file.

Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F.S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of an accounts payable system and payment processing.  Knowledge of Word and Excel. Skilled in working on a Personal Computer with a Windows operating system.  Skilled in reconciling and analyzing accounting transactions.  Skilled in performing work that requires a high level of attention to detail.  Skilled in customer service. Ability to use sound judgement and work independently.  Ability to work in a team environment with shared tasks.  Ability to work timely and accurately under pressure and handle difficult situations.  Ability to communicate effectively both verbally and in writing, especially in educating customers.

MINIMUM QUALIFICATIONS: A high school diploma or its equivalent.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.