FINANCIAL SPECIALIST - 72002566

Requisition No: 856861 

Agency: Management Services

Working Title: FINANCIAL SPECIALIST - 72002566

 Pay Plan: Career Service

Position Number: 72002566 

Salary:  75,000 - 85,000 

Posting Closing Date: 07/22/2025 

Total Compensation Estimator Tool

Financial Specialist
Division of Retirement/Business Support Services
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:

As a Financial Specialist, you will perform or oversee daily transfer of retirement contributions to the State Board of Administration. Assist other Retirement accountants on an as-needed basis with daily processing of retirement contributions, invoices, recouping overpayments, remitting federal withholding taxes, and other related duties. Serve as backup for all Retirement accountant positions on an as-needed basis. Ensure daily duties are performed timely and accurately. Perform detailed analyses of pension accounting entries. Ensure retirement revenues, disbursements and other entries are recorded accurately in the Florida Accounting Information Resource (FLAIR) at the detail level. Perform or oversee reconciliation of retirement revenues, benefit payments, refunds, and other relevant accounting transactions per the Integrated Retirement Information System (IRIS) to FLAIR by deposit, fund, category, object code and GL code.

Pension Fund Accounting and Financial Reporting

•    Review and analyze complex accounting transactions related to all pension funds.
•    Prepare or assist in the preparation of all adjusting entries related to all pension funds.
•    Prepare or assist in the preparation of year-end work papers related to all pension funds.
•    Assist in the preparation of the Annual Comprehensive Financial Report (ACFR), including but not limited to working trial balance, financial statements, note disclosures, required supplementary information, other supplementary information, and related workpapers.
•    Assist in the preparation of the Schedule of Employer Allocations and Schedule of Pension Amounts by Employer (Allocation Schedules), including but not limited to preparing note disclosures and reviewing schedules for accuracy.
•    Assist in the preparation of pension note disclosure information for the State of Florida ACFR.
•    Assist in the preparation of responses to Auditor General staff on both the ACFR and the Allocation Schedules.
•    Prepare or assist in the preparation of other required reports, including quarterly and annual census reports, and tax reports and forms.
•    Assist in Implementation of GASB statements and other accounting requirements.
•    Assist in the preparation and/or review of Schedule I documents on an as-needed basis.

Retirement Accounting Processes and Systems

•    Review the Integrated Retirement Information System (IRIS) processes and reports to ensure accounting transactions are captured appropriately.  
•    Interact with programmers as directed to develop reports or recommend changes to IRIS.
•    Assist in implementation of the State of Florida’s Planning and Ledger Management (PALM) system.

Knowledge, Skills, and Abilities:

•    Advanced knowledge of financial accounting and generally accepted accounting principles.
•    Ability to accurately analyze complex accounting transactions.
•    Ability to develop and use complex spreadsheets and/or databases to analyze accounting data.
•    Ability to work collaboratively with a team, and individually.  
•    Ability to communicate effectively, both verbally and in writing.  
•    Ability to manage multiple complex projects.  
•    Ability to produce high-quality work product on a consistent basis with little to no supervision, guidance, or revisions.
•    Ability to perform complex reconciliations of accounting data.
•    Ability to meet deadlines.
•    Ability to use microcomputers and software programs, include Excel, Word, and Outlook.
•    Ability to use 10-key calculator and other standard office equipment.  
•    Ability to record accounting transactions accurately.  
•    Knowledge of processing revenue or other accounting transactions.  
•    Ability to manage complex accounting processes and data systems.  
•    Ability to analyze processes and implement changes.  
•    Ability to interact professionally with management, co-workers and customers.  
•    Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.
•    Ability to adapt to change.

Minimum Qualifications:

Eight years of professional experience in accounting, auditing, or financial reporting. 
•    A postsecondary degree may be used as an alternative for years of experience on a year-for-year basis.
•    Experience with the State of Florida’s accounting system, FLAIR and PALM, is preferred.
•    CPA is preferred.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Division of Retirement:

The mission of the Division of Retirement (division) is to deliver a high quality, innovative, and cost-effective retirement system. The division currently has 225 full-time retirement staff and manages a FY 2025-26 operating budget of $48,864,720. The division administers the Florida Retirement System (FRS) Pension Plan, currently the fifth largest state retirement system in the US with more than 1.1 million active, retired, and terminated vested members and $191.6 billion in assets. The division pays out $12.9 billion a year in retiree benefits and maintains the service history, vesting and membership status records, and collects nearly $5.5 billion annually in employer and employee contributions from more than 1,000 employers for all FRS members. 

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.