FISCAL ASSISTANT I - 42000303

Requisition No: 851043 

Agency: Agriculture and Consumer Services

Working Title: FISCAL ASSISTANT I - 42000303

 Pay Plan: Career Service

Position Number: 42000303 

Salary:  $48,000.16 - $52,800.28 

Posting Closing Date: 04/20/2025 

Total Compensation Estimator Tool

FISCAL ASSISTANT I

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
 

DIVISION OF CONSUMER SERVICES
DIRECTORS OFFICE
 

***STATE PERSONNEL SYSTEM OPPORTUNITY—

ONLY CURRENT STATE PERSONNEL SYSTEM

EMPLOYEES WILL BE CONSIDERED.***

CONTACT:

Lori Joanos (850) 410-3815

MINIMUM REQUIREMENTS:
 

A high school diploma or its equivalent.

***ATTENTION CANDIDATES***
 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:
 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:
 

Responsible for processing all vehicle accidents for the division, including providing required documentation to administration. Handles all correspondence with insurance companies and any claim releases needed. Responsible for issuing purchase orders for repairs of Division vehicles. Verifies invoices are accurate and corresponds with vendor if any errors are found.
 

Responsible for maintaining the reconciliation of the divisions monthly cell phone invoice and ensures they are submitted for payment promptly and accurately. Responsible for the distribution and retention of the monthly memo bills to division personnel. Ensures data is accurate and suggest revisions when errors are found.
 

Assists the Senior Management Analyst Supervisor with division responsibilities as necessary. Assists with maintaining the division’s property and sensitive tracking system. Responsible for entering and scanning information as needed Assists with the ordering of supplies for the Director’s Office and maintains the supply room, copier, and shredder. Audits invoices for accuracy before submitting for payment.
 

Responsible for sending out the LP gas odorizers/ importers quarterly remittance report and entering gallons and payments into the system. Audits payment amount against the number of gallons submitted on the report for accuracy. Contacts businesses via email or phone if questions arise.
 

Assists with maintaining and auditing the division’s FLEET system. Assists with updating and tracking the division’s FLEET system to help ensure it is accurate and information is timely put into the system. Assists with auditing WEX card receipts. Assists with auditing daily P-Card transactions into the WORKS system for accuracy and contacts employees if discrepancies are found.
 

Back up for ensuring any building maintenance issues that are submitted by the division to the property management company to address and ensure it’s resolved in a timely manner.
 

Assist coworkers and other section within the division. Performs related work and other tasks as requested by division leadership.
 

KNOWLEDGE, SKILLS AND ABILITIES:
 

• Knowledge of FLEET, AIMS, FLAIR, WORKS, Word, Outlook, and Excel.
   

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.
 

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”
 

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.