FISCAL ASSISTANT II - 64002520

Requisition No: 858234 

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64002520

 Pay Plan: Career Service

Position Number: 64002520 

Salary:  34,760.00 - 42,721.00 

Posting Closing Date: 08/15/2025 

Total Compensation Estimator Tool

Job posting category (Internal)

Your Specific Responsibilities:

This is a highly responsible and specialized fiscal position that reports directly to the Finance & Accounting Director I – SES within the business office of Leon County Health Department (CHD). This position is responsible for processing and analyzing financial information for the purpose of supporting day to day operations within the Leon CHD. The position is work processing and analyzing fiscal information for the purpose of supporting operations functions to include, but not limited to, the processing of payments for commodities and services received by the Leon CHD. This position must develop a thorough knowledge of the health department’s organizational structure and be fully knowledgeable of Federal, State, County and Department of Health law, policies, and procedures governing accounting operations.

This position will process invoices through Ariba on Demand (AOD) for all of Leon CHD. They will provide guidance to CHD administrative staff on audit techniques for the processing of invoices for payment on all purchase orders utilizing DOH’s established guidelines and Florida Administrative Codes (FAC). This position will maintain purchase ledgers and regularly reconcile all DOH-Leon invoices via Financial Information System (FIS) to ensure vendor payment.

Backup to completing and submitting transmittals. As well as backup to reconciling transmittal reports to FIS to ensure all revenues submitted are being coded correctly and accurately. Responsible for retrieving reports via Health Management Systems (HMS) to allow for the reconciliation of cash reports and deposit necessary for the verification of funds received.

Utilize DOH fiscal systems to retrieve and audit encumbrance reports to identify outstanding encumbrances. Monitors encumbrance report and notifies appropriate parties on actions needed to close encumbrances. Ensures purchase orders have adequate funding via FLAIR and notify programs for the need to increase funds to sustain the cost of their invoicing through the fiscal year (this will only be for collocated blanket purchase orders that are created and maintained by the fiscal office only).

Audits and processed intra-agency and external agency journal transfers on behalf of the CHD. Research vendor payment via the Comptroller’s website when vendor payment hasn’t been received within a timely manner and requests necessary action via state health office, if applicable.

This position will be the PALM Champion and will be over Debit Memos. Checking PALM and FIS for Debit Memos daily; backup to completing and submitting the Sterilization Report quarterly to the Bureau of Family Health Services. Incumbent will also serve as a backup level 002 approver in WORKS.

Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

7. Knowledge of: Financial management and accounting. General accounting and bookkeeping procedures

Ability to: Work independently and as part of a team. Build and maintain relationships with internal and external customers. Organize workload and maintain adequate records. Plan, organize, and coordinate work assignments, and ability to work independently.

Demonstrate Skills in: Using accounting software, financial Management Systems and Microsoft programs. Efficiency with state systems: Axiom Pro, AOD, FLAIR, WORKS, FIRS, PALM, TRAIN, and People First. Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps others informed of necessary information; and deals effectively with conflict.

Minimum Qualifications:

• High school Diploma or its equivalent.

• 2 years of related professional experience in financial management or similar roles.
• No less than 1 year experience working with the state

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

2965 Major James Morgan Jr. Way

Tallahassee, Florida 32304

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.