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FWC Pending Reclass to Government Operations Consultant II

Date: Oct 10, 2019

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Requisition No: 69559 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: FWC Pending Reclass to Government Operations Consultant II

Position Number: 77000138 

Salary:  $1,540.77 bi-weekly + benefits 

Posting Closing Date: 10/23/2019 

Title: Government Operations Consultant II (Pending Reclassification)

Salary: $ $1,540.77 Biweekly

Position number:  77000138

Broadband/Class Code:  13-1111-04/2236

Level of Education: A .A., A. S. or B.A.

Region: NW, Tallahassee

County: Leon

Working hours: 40hrs/week 8-5, M-F. 

List of any subordinates supervised: 1 OPS Administrative Assistant

Residency requirement: None

Agency: Florida Fish and Wildlife Conservation Commission

Division:  Habitat and Species Conservation

Section:  Wildlife Impact Management

Sub-section: 

 

Address:

620 South Meridian Street

Tallahassee, FL 32399

 

Supervisor: Kristen Penney Sommers, Section Leader, Wildlife Impact Management

 

Government Operations Consultant II Duties:

 

The Wildlife Impact Management Section of the FWC’s Division of Habitat and Species Conservation (HSC) is looking for a dynamic, highly motivated contracting professional to serve as the section’s Contracts and Grants Specialist.

 

  • Contracts and Agreements (40%)
     
    The incumbent shall function as subject matter expert on business matters regarding fish and wildlife contracts. This position drafts, develops and coordinates contracts and agreements pertaining to WIM activities, including various contractual services and agreements. The incumbent is responsible for the development of new contracts and agreements, including the development and review of Scopes of Work, in coordination with the appropriate section staff. The incumbent consults with the Commission's legal counsel regarding form and legality of proposed contracts and agreements, and monitors compliance with existing contracts or other types of agreements regarding section activities. The incumbent coordinates with the Division’s Budget Office and the agency’s Finance and Budget Office staff as necessary to ensure timely and efficient management and administration of section contracts and agreements. The incumbent maintains databases to track the section’s contracts and agreements. This position provides consulting support to section staff and other Division staff on contract and agreement related activities.
     
    Specific duties include:
     
    • Draft contracts, scopes of work and other agreements that are needed for the Section;
    • Develop Solicitation Documents;
    • Work within MyFlorida Marketplace to issue and manage purchase orders;
    • Maintain contract files;
    • Route contracts and agreements through Purchasing, Legal, Finance and Budget, Division Director’s Office, etc.;
    • Send contracts to vendor for execution;
    • Monitor contract and vendor performance in conjunction with section staff;
    • Review contract deliverables to ensure compliance;
    • Resolve contract problems and disputes in coordination with section staff;
    • Route invoices and supporting documentation for payment;
    • Responsible for ensuring that correct information is entered into FACTS or other contract management system as required by FWC, DFS and/or DMS; and
    • Track payments, and budget for all agreements
       
  • Grants (10%)
     
    The incumbent serves as the section’s grants specialist and is responsible for developing and implementing strategies for securing grants and to assist and support section staff throughout the grant process. The incumbent is responsible for implementing agency grant-related policies and procedures and administering grant activities across the section. This position monitors all grants submitted by section staff, and coordinates with appropriate agency personnel (Division’s Budget Officer, Grants Administrator and other designated staff, Finance and Budget Office staff) on spending plan development, obtaining spending authority, and securing fund releases. The incumbent maintains data bases to track grants pertaining to section activities.
     
    Specific duties include:
     
    • Work with section staff to identify grant opportunities;
    • Assist section staff with grant applications;
    • Provide guidance to staff to ensure compliance with agency policies and procedures related to grants;
    • Develop spending plans, obtain spending authority and secure fund releases;
    • Monitor section grants; and
    • Coordinate with appropriate agency personnel (Division’s Budget Officer, Grants Administrator and other designated staff, Finance and Budget Office staff)
       
  • General Procurement (20%)
     
    The incumbent serves as a procurement and purchasing specialist for the section.  In this role, the incumbent will assist with developing and executing purchase orders, assist staff as needed for large purchases and will act as a super-buyer for the section, and oversees and assigns procurement activities of the Administrative assistant.
     
  • Supervision of Section’s Administrative Assistant (10%)
     
    This position supervises an OPS Administrative Assistant II that serves the Wildlife Impact Management Section. In this role, the incumbent will be in charge of hiring, assigning work, overseeing work duties, ensuring that of tasks are completed in a timely manner.
     
  • Budget Oversight (10%)
    The incumbent assists the Section Leader with section budget oversight and two Program Managers with program budget oversight and management. Budget oversight includes, but is not limited to, monitoring expenditures, tracking spending, budget projection, encumbrance monitoring, etc. This position will work closely with Business Managers, financial management teams and Finance and Budget Office staff.
     
  • Other duties (10%)
     
    Acts as a consultant and assists with other Division procurement issues as requested.  Complete quarterly reports and annual reports, various project and meeting reports and technical reports regarding the activities described in this position description. Assists Section Leadership with other duties as requested.
     
    In carrying out duties of this position, the incumbent is expected at all times to be aware and abide by the Commission's standards of conduct, as well as any and all Commission rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.
     
    Responsible for the timely and accurate processing and/or approval, as appropriate, of vendor invoices and warrants for payment of goods received or services rendered to avoid automatic interest penalty payments to said vendors.
     
    Responsible for adhering to the provisions and requirements for Section 215.422.F.S., related State Comptroller's rules and Florida Fish and Wildlife Conservation invoice processing and warrant distribution procedures.
     
    Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation generally. Seeks to garner public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner.
     
    Level of Education:  
    A Bachelor’s degree from a college or university and two years of professional experience in business, systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. A Master’s degree can substitute for one year of the required experience. Professional or nonprofessional experience can substitute on a year for year basis for the required college education.
     
    A degree in business or public administration, management or accounting is preferred.
    State of Florida government experience preferred.
     
    Knowledge, Skills, and Abilities:
    The employee must have strong skills in administration and organization including time and information management, budgeting, written and oral communication, interpersonal relations, and problem solving. The employee must be experienced in the use of computers for word processing, information management, communications, and data management. The employee must have experience in contract or grant management.
  • Knowledge of State of Florida procurement processes and requirements
  • Experience and training in contract and grant management
  • Accounting skills
  • Proficient in MS Office products, Adobe Acrobat, and other computer programs
  • Ability to work well in a fast-paced work climate, and able to adhere to deadlines;
  • Technical writing ability;
  • Experience working with members of the public or stakeholder representatives;
  • The ability to positively and effectively communicate with stakeholders and coworkers;
  • Supervisory experience preferred;
  • Demonstrated leadership abilities;
  • Ability and desire to be open-minded while working within a team of biologists to develop long-term solutions to nonnative wildlife management challenges;
  • Ability to multi-task as well as work alone when needed;

 

Current certification as a Florida Certified Contracts Manager (FCCM) is preferred.

Experience procuring items and services in a State of Florida agency is preferred.

 

 

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at a minimum explain your interest in the position and the organization and identify your most relevant skills or experiences.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee