Finance & Accounting Administrator SES - 31001752

Requisition No: 851770 

Agency: Division of Emergency Management

Working Title: Finance & Accounting Administrator SES - 31001752

 Pay Plan: SES

Position Number: 31001752 

Salary:  $81,025.92 

Posting Closing Date: 05/07/2025 

Total Compensation Estimator Tool

Finance & Accounting Administrator – SES

Bureau of Financial Management

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters.  These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.  The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position’s primary responsibility is for the functions of management and fiscal operations in the Bureau of Financial Management, including but not limited to:

• Responsible for daily management, coordination, supervision, and prioritization of all fiscal operations management activities of FDEM. 
• Work with all FDEM programs to manage and track the financial coding and financial transaction data, in the processing of invoices, revenues, payroll, requisitions, purchase orders, and travel vouchers for reimbursements; maintain proper documentation of expenditures; prepare requests for payments and monitor expenditures for items and services that are obtained via purchase orders, requisitions, and contracts through the State of Florida’s accounting, financial, budgetary, and procurement systems including but not limited to, Florida Accounting Information Resource (FLAIR) / Florida Planning and Accounting, and Ledger Management (PALM) / Florida Accountability Contract Tracking System (FACTS) / My Florida Market Place(MFMP), and the Florida Division of Emergency Management’s Enterprise Solution System (DEMES).
• Develop and maintain appropriate financial records for expenditure tracking, reconciling, and closing out federal funding awards and identifying applicable state matching funds.
• Coordinate with the appropriate federal agency the submission of all grant applications – includes coordination with the appropriate program staff.  Monitor all expenditures for all grant awards tracking expenditures, encumbrances, balances, and completes the reconciliation and closeout of all grant awards.
• Provide assistance to the P-Card Administrator, when necessary, in the issuance/cancellation of P-Cards and in reviewing P-Card charges.
• Analyze business processes and data to identify opportunities for improvement and innovation
• Identify, assess, and manage risks associated with financial services and make recommendations for improvement.
• Work with FDEM’s Technology Administrators to assist in identifying and implementing solutions involving finance and technology.
• Responsible for monthly reconciliations of financial activity.
• Direct staff in the daily pre-audit and payment of all FDEM general financial obligations to ensure that payments are accurately and timely recorded.
• Provides and participates in year-end closing activities related to certification forward of outstanding obligations, financial statement preparation, and other year-end closing activities as applicable.
• Develop division-wide and internal policies and procedures as required for the functions of the unit.
• Complete special projects, as required, related to internal and external requests.
• Provide administrative, operational, and financial support as required during activation of the State Emergency Operations Center (SEOC).
• Perform other related duties as assigned and work during Emergency Operation Center (EOC) activation in support of emergency response and recovery efforts, as well as any other Division related EOC support needs.

Knowledge, Skills, and Abilities:

• Knowledge of business development and technical relationship management.
• Knowledge of the methods of compiling and analyzing data.
• Knowledge of basic mathematics, contract management, and financial tracking.
• Knowledge of State of Florida’s accounting principles, auditing, financial, budgetary, and procurement systems (including but not limited to FLAIR/SAMAS/MFMP/FACTS/DEMES).
• Ability to lead, manage, and supervise assigned positions.
• Ability to review, analyze, and evaluate data.
• Ability to examine financial records.
• Ability to understand and apply laws, rules, regulations, policies, and procedures.
• Ability to conduct research and prepare reports.
• Ability to probe and obtain critical facts.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others. 
• Ability to recognize the validity, authenticity, and propriety of accounting and operating records.
• Ability to interpret regulations and policies for federal and state programs and awards.
• Ability to compile, organize, retrieve, and analyze detailed financial data relative to assigned programs and to monitor expenditures and close out state and federal awards.
• Ability to apply historical financial data to forecast future financial obligations.
• Ability to work independently, with other state and federal staff and liaisons in the management of program grants and assigned related responsibilities. 
• Ability to utilize financial and data analysis software. 
• Ability to work extended hours (including nights, weekends, and holidays) during emergency activation and to be deployed up to 14 days in response to disasters, with little or no notice.

Minimum Qualifications:

• A minimum of four years’ experience in financial management, accounting, or a similar field.
• A minimum of two years' experience in a supervisory/manager role.

Preferred Qualifications:

• Experience with Salesforce (this does not include Statewide Travel Management System).

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.