Financial Specialist - 31001417

Requisition No: 835178 

Agency: Division of Emergency Management

Working Title: Financial Specialist - 31001417

 Pay Plan: CS Exempt (EOG)

Position Number: 31001417 

Salary:  $51,798.44 annually 

Posting Closing Date: 12/05/2024 

Total Compensation Estimator Tool

Financial Specialist

 Bureau of Recovery/Admin & Plans

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

Duties and Responsibilities include:

• Serve as Bureau’s travel specialist and monitor all travel in Statewide Travel Management System (STMS).
• Serve as Works Champion monitoring Bureau P-card charges until finalized.
• Monitor and ensure accurate and current records of Bureau P-cards, STMS roles, org charts, Bureau distribution lists, and FCCMs.
• Process requisitions for Bureau purchases.
• Maintain office supply inventory and reorder as needed.
• Maintain all records of purchases and follow up on orders until complete.
• Assist in monitoring contract budget and remaining balances.
• Assist in processing encumbrance updates as needed.
• Assist in updating the Bureau’s fiscal year-end encumbrance report.
• Track Emergency Management Assistance Compact (EMAC) travel and expenditures.
• Assist supervisor with maintaining staffing plan, budget projections, and expenditure detail reports.
• Serve as Bureau’s backup Financial Liaison to Finance and Accounting.
• Staff the State Emergency Operations Center, Disaster Recovery Centers, Recovery Coordination Center, and/or other state or regional facilities when activated in response to an emergency. Staffing responsibilities may include deployment around the state pre- and/or post- disaster.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Ability to utilize Microsoft Office Suite.
• Ability to conduct independent research.
• Ability to utilize problem-solving techniques.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to prepare complex ad hoc reports using various systems and sources of information.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Ability to travel overnight and to work non-traditional hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• Must be a Florida Certified Contract Manager (FCCM) or have the ability and willingness to obtain certification within the first 12 months of employment.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.