GENERAL SERVICES SPECIALIST - 80080631

Requisition No: 834481 

Agency: Juvenile Justice

Working Title: GENERAL SERVICES SPECIALIST - 80080631

 Pay Plan: Career Service

Position Number: 80080631 

Salary:  $1,557.71 bi-weekly 

Posting Closing Date: 11/26/2024 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION:

Position Location: Alexander Building, 2020 Capital Circle SE, Tallahassee, FL 32399

Starting Salary: $1,557.71 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Contact Person: Alnysa Bisbee (850) 717-2764, alnysa.bisbee@fldjj.gov

DESCRIPTION:  

The Bureau of General Services is seeking a General Services Specialist for the Support Services Section. This position reports to the Support Services Property Manager. This staff member will be handing property management.

DUTIES & RESPONSIBILITIES:

Provides inventory sheets and inventory assignments to Property Custodians and Inventory Agents. Assists Property Custodians and Agents with problems and recommends solutions. Approves requests to issue inventory control tags to field staff. Provides training on the proper management procedures for Florida Accounting Information Resource (FLAIR) and ensures that all Property Custodians and Agents are working under the property laws and rules regarding property management. Distributes property reports to Property Custodians and Agents and General Services staff statewide as needed. Receives, reviews and processes paperwork for surplus, transfers, relocations, missing, lost or stolen property statewide. Serves as back-up to the Support Services Section assisting with large projects, accumulating information, and constructing documentation in Microsoft programs.

Provides technical assistance, consultant services and direction for development, implementation, evaluation, and expansion of General Services programs statewide. Prepares manuals and trains staff on the use of new forms, reports, and procedures according to Department policy. Plan, coordinate and present training at statewide conferences, meetings, and or workshops. Assists in conducting the Department annual inventory, including but not limited to the distribution and accountability of inventory sheets, reconciliation of inventory and assisting with both property acquisition, disposition and processing of the FLAIR property pending file. Analyzes statewide data gathered and is responsible for developing solutions and alternative methods to support General Services staff statewide. Manages location codes and list of buildings for the Department. Coordinates with the Bureau of Finance and Accounting (F&A) for necessary reports out of FLAIR. Responsible for working with F&A to coordinate and produce year-end financial statements for Property.

Develops, revises, and maintains policies, regulations, manuals, and standards regarding the General Services functional areas of property administration. Assists supervisor with reviews and revisions of all other policies and procedures for Support Services. Reviews programs, services, forms and reports and confers with management and users to identify problems and improvements. Performs on-site reviews of operational problems when requested by region or Headquarters when problems become evident in their areas; evaluates the causes of the problems and recommends solutions. Update FLAIR information on buildings. Delete Construction Work in Progress (CWIP) Projects from FLAIR and re-enter completed building information into FLAIR on existing or new buildings.

Perform other related duties as assigned.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the methods of collecting and analyzing data.

Ability to collect, review and analyze data.

Ability to prepare cost estimates.

Ability to communicate effectively verbally and in writing.

Ability to develop specifications for procuring equipment.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to establish and maintain effective working relationships with others.

Ability to follow verbal and written directions with minimal to no supervision.

Ability to supervise.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.