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GOVERNMENT ANALYST II - DBPR/DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO *OPEN COMPETITIVE*

Date: May 18, 2020

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 178041 

Agency: Business and Professional Regulations

Working Title: GOVERNMENT ANALYST II - DBPR/DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO *OPEN COMPETITIVE*

Position Number: 79000108 

Salary:  $1,783.89 Biweekly 

Posting Closing Date: 06/06/2020 

DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO
Government Analyst II
Position Number: 79000108
Hiring Salary: $1,783.89 Biweekly

**Open Competitive Advertisement**

 

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including: receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Law Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the division throughout the state.

Minimum Requirements:

 

  • Must have a minimum of four (4) years of experience using Microsoft Excel
  • Must have a minimum of one (1) year of experience using MyFloridaMarketplace
  • Must have a minimum of two (2) years of experience performing data analysis
  • Must have a minimum of two (2) years of budget analysis
  • Must have a minimum of one (1) year working with records management


***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

Note: Preference will be given to applicants with experience in an environment where the candidate has worked with internal and external customers as part of a team or working alone.

Duties & Responsibilities:

This Government Analyst II is a professional position within the Division of Alcoholic Beverages and Tobacco’s Bureau of Auditing that provides daily operational analysis and administrative support to the Bureau of Auditing management in enhancing the efficiency and reliability of bureau data, reporting, and operations.  The position assists the Bureau Chief, Assistant Bureau Chief, and managerial staff in performing operational analysis, data computation, trends identification and forecasting, legislative research and analysis, special assignments, and administrative duties necessary for the effective management and achievement of bureau objectives.

 

  • Conducts statistical analyses and drafts reports, spreadsheets, and related data compilations necessary for the assignment and monitoring of workload within bureau positions and district offices.  Facilitates the research, retrieval, and review of data pertaining to bureau operations and activities associated with the reporting and collection of excise tax and surcharge revenue by the Division.  Collaborates with bureau, division, and department staff in the preparation of official revenue estimating forecast data and assists the Bureau Chief with preparation and analysis associated with Division representation at scheduled meetings of the Revenue Estimating Conference or other meetings and presentations upon request;
  • Serves as the primary fiscal liaison for the Bureau of Auditing, Bureau of Licensing and the Office of the Director including:
  • Preparation of a quarterly spending plan based on approved budget allocations;
  • Tracking and monitoring of projected and actual expenses in accordance with the adopted quarterly and annual spending plan of the Division;
  • Reconciliation of bureau expenses with monthly FLAIR reports and associated accounting or budget records;
  • Procurement of items determined necessary for purchase by the bureau to maximize the efficiency and effectiveness of bureau staff in the performance of duties, including office supplies, equipment, furniture, information technology, leases, contracted services, and related goods or services;
  • Management of purchasing card program compliance among bureau holders of state purchasing cards;
  • Review and interpretation of statutory requirements, administrative rules, department policies, and related guidance or information as applicable to the procurement and payment of goods or services to ensure bureau compliance;
  • Coordination with the appropriate Bureau Chief and/or Assistant Chief on fiscal projections and resolution of anticipated or actual fiscal concerns;
  • Serve as a liaison of the Bureau of Auditing, Bureau of Licensing, and the Office of the Director to the department’s Finance and Accounting Offices;
  • Analyzes internal draft legislative proposals or proposed legislative bills as filed when the bill subject(s) relate to the Division’s regulatory jurisdiction, particularly regarding subjects of impact to the Division’s tax collection program.  Coordinates with the Division’s primary legislative analyst in the preparation of information and analysis to support a legislative bill analysis when required.  Maintains records of bureau analysis, feedback, and other data prepared for the review of proposed changes in law in an organized and retrievable format for ongoing bureau reference;
  • Monitors the sufficiency of cigarette tax stamp inventory across bureau operations and facilitates the placement of monthly orders for printing and shipping of cigarette tax stamps with the approved contractor of record.  Coordinates with the Assistant Chief in determination of stamp inventory needs in accordance with bureau finances.  Verifies shipment and receipt of cigarette tax stamp inventory with district staff when ordered.  Processes monthly invoices associated with the acquisition of cigarette tax stamps, including verification of the accuracy of stated charges, completion of required FACTS documents, and timely submittal of applicable records to department finance and accounting offices.  Maintains the bureau database record of monthly allocations and adjustments in the cigarette tax stamp inventory;
  • Provides daily administrative assistance for the Bureau Chief and Assistant Chief, including the preparation and maintenance of files, the facilitation of central bureau phone calls, the routing of correspondence and inquiries from internal and external stakeholders, and other assignments as determined necessary by bureau management; and,
  • Coordinates logistics and materials for statewide meetings and initiatives, including the preparation of meeting agendas, training schedules, substantive informational resources, and other content as required.  Prepares travel authorization forms and travel reimbursement forms for the Bureau Chief and Assistant Chief.
     

Knowledge, Skills & Abilities:
 

  • Knowledge of Florida Statutes, division and department rules governing procurement of goods and services as a state agency.
  • Ability to understand and apply Florida Statutes, rules, policies and procedures for procurement, invoicing and payment for goods and services. 
  • Knowledge of and ability to apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and facilities, and consumer protection. 
  • Proficient with Microsoft Excel.  
  • Knowledge of and past experience performing data analyses, budget planning, and records management. 
  • Ability to provide consultative assistance to others. 
  • Ability to plan, organize and coordinate work activities. 
  • Ability to compile, organize and analyze data, including trends identification and forecasting.
  • Ability to perform legislative research and analysis. 
  • Ability to report research findings succinctly. 
  • Ability to communicate and deal with people effectively. 
  • Ability to establish and maintain effective working relationships with others.
  • Ability to work alone or as part of a team.


Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

 

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

 

Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

 

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.


SPECIAL REMINDERS:


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

 

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us .

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

 

Department of Business and Professional Regulation / Division of Alcoholic Beverages and Tobacco - Benefits Information:

 

  • State of Florida retirement package: 3% employee contribution required;
  • Nine annual paid holidays and one personal holiday;
  • Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida;
  • Ability to earn up to 104 hours of paid sick leave annually;
  • The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees;
  • The State of Florida provides a $25,000 life insurance policy to eligible employees;
  • Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.;
  • Tax deferred medical and child care reimbursement accounts are available; and,
  • Tuition waiver program.


For additional benefit information, please visit the following website:  http://www.mybenefits.myflorida.com

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee