GOVERNMENT OPERATIONS CONSULTANT I - 72003397

Requisition No: 854455 

Agency: Management Services

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 72003397

 Pay Plan: Career Service

Position Number: 72003397 

Salary:  $47,296.86 

Posting Closing Date: 06/11/2025 

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Government Operations Consultant I
Division of Telecommunications, Bureau of Public Safety
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:

• Utilizing a broad range of advanced level administrative activities to support the division and bureau's operations, including assisting the Office Operations Manager with daily office management, budget, purchasing, reporting, and other major office functions.
• Assists the Office Operations Manager with preparing and processing bureau budget allocations, reconciling monthly expenditures, and filing reports.
• Completes inventory and procurement of office supplies for the unit. Processes procurement of vendor services through MFMP.
• Processing actions in Ariba on Demand. Including procurement, purchasing, invoice processing and tracking, and receipt management. Creation, maintenance, and tracking of reoccurring purchase orders.
• Performs PCard responsibilities as needed and processes actions in WORKS. Under the supervision of the Bureau Office Operations Manager, manages the Bureau of Public Safety’s expenditures. Uses SunCom for purchasing and invoicing as needed.
• Conducts research, gathers, prepares, and compiles data for reports as needed and in support of Office Operations Manager.
• Coordinates with the Bureau Office Operations Manager in preparing and publishing meeting minutes and agendas.  Responsible for managing conference rooms, meeting preparations and making appropriate meeting notifications.  Coordinates and/or presents at statewide and regional conferences, meetings, and workshops.
• Assists 911 Board, Joint Task Force (JTF) Board, and Technical Committee(s) meeting preparation including but not limited to: scheduling, travel, taking meeting minutes, preparing and posting notices in the Florida Administrative Register, administering meetings, and acting as an administrative liaison to the Chair of the 911 Board, JTF and Technical Committee(s).
• Manages the creation, verification, and submittal of travel authorizations and reimbursements. Assists in coordinating travel arrangements for staff and board members, inputs and tracks approvals and reimbursements in the Florida Statewide Travel Management System, and ensures actions and requests are addressed promptly.
• Assists the Public Safety Bureau Office Operations Manager in the management of Division Fleet Vehicles including monthly reports, logs, and related payments and purchases.

Knowledge, Skills, and Abilities:

• Excellent oral & written communication, process improvement, and change management.
• Knowledge of and experience with FL Accountability Contract Tracking System (FACTS).
• Knowledge of and experience with Ariba on Demand (AOD), MyFloridaMarketPlace (MFMP), FLAIR, P-Card Works, and Statewide Travel Management System (STMS).
• Ability to communicate clearly and effectively using excellent customer service skills.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable statutes, rules, regulations, policies, and procedures relating to management.
• Ability to plan, organize and coordinate work assignments.
• Ability to work independently.
• Ability to solve problems and make decisions using critical thinking and analytical logic.
• Ability to maximize the use of technology to gain effectiveness and meet required deadlines.
• Ability to keep the focus on change, communicating regularly, backing up action plans with deadlines and progress reports, and driving issues to closure.
• Ability to organize data into a logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research and utilize problem-solving techniques.
• Ability to organize data into logical format for monitoring reports, documents, and other written materials.
• Ability to demonstrate good communication skills, both written and verbal
• Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork

Minimum Qualifications:

• Experience with Ariba on Demand is required.
• Ability to evaluate and analyze documents, processes, and information for compliance with contractual language and laws, rules, regulations, and procedures, is preferred.
• Possession of a valid driver’s license is required.
• A Florida Certified Contract Manager Certification is preferred.
• Intermediate skill and experience with Microsoft Office (i.e., Word, Excel, and PowerPoint) is required.
• Knowledge of and experience with Adobe software is preferred.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.