GOVERNMENT OPERATIONS CONSULTANT II - 37010812

Requisition No: 840176 

Agency: Environmental Protection

Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 37010812

 Pay Plan: Career Service

Position Number: 37010812 

Salary:  The annual salary range for this position will be $45,000.00-$50,000.08 based on experience. 

Posting Closing Date: 12/02/2024 

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Government Operations Consultant II

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

We are looking for highly motivated and detail-oriented candidates with great customer service skills for this GOC II position. The GOC II position is a highly responsible position within the Bureau of Procurement & Contracting Services (BPCS) Contracts Team. The incumbent is responsible for job duties related to contracts and customer service as listed below.

The Difference You Will Make:

The Division of Administrative services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Procurement & Contracting Services (BPCS) Contracts Team provides support to the department’s programs by offering the following services. Drafting of contracts, amendments, renewals, and extensions; maintains all executed contract documentation; and coordinates request from the governor’s office and Department of Financial Services.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida.

Tallahassee is the capital of the U.S. State of Florida and known for its beautiful parks, rolling hills, canopied roads, museums, and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay: The annual salary range for this position will be $45,000.00-$50,000.08 based on experience.

Your Specific Responsibilities:

Contract Administration - Employee drafts, reviews, and processes contracts, amendments, change orders, renewals, and funding increment letters, in accordance with rules, statutes, regulatory authorities, and Department policies and enters all required documentation in the Florida Accountability Contract Tracking System (FACTS) and OCULUS. Provides contract administration assistance and guidance to internal and external customers.  Responsible for assisting the programs in the drafting and routing of contracts for execution. Serves as the sole point of contact and the procurement officer during the Request for Quote (RFQ) process for informal solicitations. Required to fill Department of Financial Services (DFS) document requests within a timely manner.

Customer Service - Proactively identifies and meets the needs of all customers both internally (section, bureau, division, and agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for the customer at all times.

Training - Responsible for developing and maintaining reference manuals, job aids, presentations, course materials and forms. Responsible for coordinating, scheduling, and delivering training and providing subject matter expertise to attendees. Coordinates attendance and maintains training records for all internal and external training as assigned.

Miscellaneous – Provides assistance on an as-needed basis to other sections within the Bureau of Procurement & Contract Services. Additional duties may include, but not limited to, accurately reviewing and processing MyFloridaMarketPlace (MFMP) requisitions, assisting with bid opening at public meetings, etc. Will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Bureau of General Services operate more efficiently and effectively.

Required Knowledge, Skills, and Abilities:

• Knowledge of and ability to comprehend Chapters 112,119,120, 212, 215, 216, 283, 286, 287, 413, and 946, Florida Statutes, Chapters 60A-1 and 69I, Administrative Code, and CFO Memoranda.
• Knowledge of procurement including purchasing and contracting.
• Knowledge of State and Federal Grant requirements and guidelines to include Code of Federal Regulations (CFR), State General Appropriations Act (GAA), Federal and State Single Audit Act (FSAA), Catalog of State Financial Assistance (CSFA), Federal Funding Accountability and Transparency Act (FFATA).
• Knowledge of and ability to effectively use computers and the following applications: Microsoft Word, Excel, Outlook, SharePoint, Adobe Acrobat, LiveCycle, MFMP/AOD, VIP, FACTS, OCULUS and PowerPoint.
• Ability to review contracts and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
• Ability to work independently and apply problem-solving techniques.
• Ability to plan, and coordinate trainings, meetings, and workshops.
• Ability to create job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.
• Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
• Ability to coordinate and work well with others to complete assignments and projects.
• Ability to plan, organize, and coordinate work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines.
• Ability to train and assist employees in the use of new forms, reports, and procedures.
• Ability to document, track, and compile data effectively in a variety of reporting formats.
• Ability to comprehend and apply applicable rules, regulations, policies, and procedures.
• Ability to interpret and apply federal, state, and local laws, regulations, and policies.
• Knowledge of rules, statutes, regulatory authorities, and Department policies regarding contracts.

Required Qualifications:

• Valid Driver’s License.
• High school diploma or GED equivalent, and/or two years of verifiable related work experience.

Preferred Qualifications:

• At least two years of direct experience developing and/or managing a contract or grant.
• At least two years of direct experience entering agreements in the Florida Accountability Contract Tracking System (FACTS).
• At least two years of experience working in contract and/or grant administration.
• At least two years of experience working in a State of Florida purchasing or procurement office as a Purchasing Agent or higher.
• Experience with compliance monitoring of contract and/or grant agreements.
• Active Florida Certified Contract Manager (FCCM) and/or Florida Certified Contract Negotiator (FCCN).
• Proficiency in Microsoft Office, specifically Word, Excel, Outlook, and PowerPoint to include Excel functions and formulas and designing presentation materials.

BACKGROUND SCREENING REQUIREMENT: 

This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.