Florida Department of Education

Division of Blind Services

Director’s Office

Location: Tallahassee (Leon County)

Position Title: Government Operations Consultant II (CS)

Salary Range: $45,060.11 to $49,566.12

SALARY IS BASED ON CANDIDATE’S EXPERIENCE AND QUALIFICATIONS

OFFICE CONTACT:

Jennifer Ganey: 850-245-0750

JOB DESCRIPTION:

This position performs advanced level work under the limited supervision of the Director of Blind Services, Division of Blind Services (DBS).  The position provides advanced administrative, programmatic, and operational support for the Florida Rehabilitation Council for the Blind (FRCB), and the Blind Services Endowment Foundation (DSO).  Conducts research and policy analysis; coordinates board and council activities; ensures compliance with public meeting and accessibility requirements; manages meeting logistics, records, correspondence, purchasing, budget tracking, and travel activities; and serves as a liaison with board members, agency staff, vendors, and stakeholders to support program administration and informed decision-making.  

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Overall Duties and Responsibilities:

• Collect, research, and analyze information to support DBS staff, FRCB members, and DSO Board members in programmatic, operational, and policy-related decision-making. 
• Assist in the development, review, and revision of policies, procedures, management practices, directives, and legislative proposals. 
• Research and evaluate management, programmatic, and operational issues; develop recommendations to improve programs, processes, and compliance. 
• Conduct special studies, inquiries, and investigations and prepare reports and recommendations, as required. 

FRCB Administration:

• Ensure compliance with Florida Sunshine Law public notice requirements and applicable accessibility (ADA) requirements for Council meetings and activities.
• Research, prepare, and present information for Council meetings, conference calls, and related activities.
• Provide administrative and technical support to the Florida Rehabilitation Council for the Blind (FRCB), including assistance with presentations, meeting materials, and special projects.
• Prepare, track, maintain, and distribute Council correspondence, communications, meeting notices, and related records.
• Coordinate teleconferences, virtual meetings, and other meeting logistics.
• Format, proofread, reproduce, and distribute reports, policies, correspondence, and other materials, including alternative formats as requested.
• Prepare and submit Council membership appointment recommendations and supporting documentation to the Governor's Appointments Office in accordance with established deadlines.
• Maintain Council membership records, contact information, and related documentation.
• Maintain the Council orientation manual and coordinate onboarding and training for newly appointed members.
• Conduct research, compile information, and provide recommendations to support Council operations and decision-making.

Budget, Purchasing, Travel and Meeting Logistics:

• Prepare and review budget documents and purchasing-related information; assist with budget forecasting and development of the annual FRCB spending plan.
• Develop spreadsheets, charts, reports, and other financial tracking tools to support budget planning and expenditure monitoring.
• Research and recommend goods and services for purchase; negotiate pricing with vendors to obtain best value; initiate and submit requisitions and change orders; reconcile and receive purchase orders within MFMP.
• Coordinate with vendors to ensure timely delivery of goods and services and submits vendor invoices to the DBS Financial Payments Section for processing.
• Coordinate FRCB meetings, public hearings, and related events, including meeting space, lodging accommodations, interpreter services, assistive listening devices, meeting materials, and alternative-format documents.
• Coordinate travel arrangements and process travel authorizations and reimbursement vouchers for FRCB staff.
• Maintain tracking systems for purchasing activities, travel-related transactions, receiving reports, and expenditure records.

Florida Rehabilitation Council for the Blind Support:

• Attend FRCB meetings; record, prepare, and distribute meeting minutes and related reports         using notes, recordings, and other source materials.

• Research and analyze issues and topics related to FRCB committee activities; compile information and prepare responses, reports, and recommendations.
• Provide information and technical assistance to FRCB members, community partners, vendors, contractors, and other stakeholders.
• Prepare and present analyses, reports, and informational briefings at FRCB meetings, conference calls, and other events.
• Maintain official FRCB records and archives, including policy and procedure manuals, meeting agendas and minutes, State Plans, Strategic Plans, administrative rules, correspondence, annual reports, contractual reports, and related documentation.

• Provides administrative and operational support to FRCB committees and special projects.
• Performs other committee support duties and related assignments as required.

Blind Services Endowment Foundation (DSO) Administrative Support:

• Coordinate Board administrative activities, including preparing and distributing meeting notices, agendas, reminders, teleconference information, correspondence, and other communications.

• Serve as the primary point of contact for Board members by responding to requests, forwarding correspondence, and providing administrative support as needed.
• Submit required meeting notices to the Florida Administrative Weekly and ensure compliance with applicable public meeting requirements.

Other Duties:

• Other duties as requested 

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• Three to five years of professional and relevant experience in a field reasonably related to business administration, public administration, communications, public relations, government operations, public policy or a related field. 
• Knowledge of administrative and operational practices, including budgeting, purchasing, records management, and/or meeting coordination.

PREFERRED QUALIFICATIONS:

Preferences will be given to:

• Applicants who have a bachelor’s or master’s degree from an accredited college or university in a field reasonably related to business administration, public administration, communications, public relations, government operations, public policy or a related field of study.
• Ability to coordinate multiple assignments, prioritize workload, and meet deadlines.

EDUCATIONAL SUBSTITUTIONS:

F.S. 112.219 - Substitution of work experience for postsecondary educational requirements.

• A bachelor’s degree from an accredited college or University in a field of study reasonably related to business administration, public administration, communications, public relations, government operations, public policy or a related field of study can substitute for 4 years of direct experience.
• A master’s degree from an accredited college or University in a field of study reasonably related to business administration, public administration, communications, public relations, government operations, public policy or a related field of study can substitute for 6 years of direct experience.

Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in the advertised job description.

DIVISION OF BLIND SERVICES MISSION STATEMENT:

The Division of Blind Services ensures blind and visually impaired Floridians have the tools, support and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services, District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired (CTTC), and the Braille and Talking Book Library. The Division of Blind Servies has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians.

FLDOE: Division of Blind Services

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com