GOVERNMENT OPERATIONS CONSULTANT III - 37021019

Requisition No: 846907 

Agency: Environmental Protection

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 37021019

 Pay Plan: Career Service

Position Number: 37021019 

Salary:  $4,132.06 monthly; $49,584.72 annually 

Posting Closing Date: 02/27/2025 

Total Compensation Estimator Tool

GOVERNMENT OPERATIONS CONSULTANT III

State of Florida

Department of Environmental Protection

Internal Agency Advertisement Only

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

GOVERNMENT OPERATIONS CONSULTANT III (37021019)

STATE REVOLVING FUND GRANT PROGRAM

This position recommends operation policies and assists in the establishment of procedures, as required, to implement negotiation of technical private and governmental financial assistance agreements and amendments. Provides daily consultation and assistance to management and staff in the management and operation of the production of financial assistance agreements and amendments. Work includes interacting with financial advisors and government administrators; evaluating debt obligations, credit worthiness and interlocal agreements of applicants; assuring compliance with state and federal laws and regulations; determining allowable project costs; preparing amortization schedules; evaluating financial assistance application and agreement documents; and reviewing revisions of standard form documents. This position acts as backup for procurement of construction contractors and executed construction contract documents for compliance with appropriate financial assistance program requirements. Calculates for each contract, amount allowable, reviews documentation for compliance with program directives and federal requirements.

The Difference You Will Make:

You will help project managers in the State Revolving Fund Clean Water and Drinking Water Programs. Florida's State Revolving Fund (SRF) is made up of three programs - Clean Water State Revolving Fund, Drinking Water State Revolving Fund and State Revolving Fund Management. Both the Clean Water and the Drinking Water SRF Programs are funded through money received from federal grants as well as state contributions. These funds then "revolve" through the repayment of previous loans and interest earned. While these programs offer loans, grant-like funding is also available for qualified small, disadvantaged communities, which reduces the amount owed on loans by the percentage that the community qualifies.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

The following duties will help you grow and develop efficiencies and improvements:

• Work with a team that encourages growth at professional and program levels.

Where You Will Work:

Division of Water Restoration Assistance

Douglas Building

3900 Commonwealth Boulevard

Tallahassee, FL 32399

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. It is located less than an hour from Gulf of Mexico beaches, the Apalachicola National Forest, the St. Marks Wildlife Refuge, and waterbodies like bays, creeks, rivers, and springs to explore. No state income tax for residents of Florida.

• Percentage of time required to travel to perform mission critical duties, less than 10%.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$4,132.06 monthly; $49,584.72 annually

Your Specific Responsibilities:

Acts as backup for procurement of construction contractors and executed construction contract documents for compliance with appropriate financial assistance program requirements. Calculates, for each contract, amount allowable; reviews Disadvantaged Business Entity (DBE) documentation for compliance with program directives and federal requirements for DBE participation.  Prepares and submits DBE reports to the Environmental Protection Agency. Formulates recommendations to solve problems related to project sponsor compliance with procurement reviews and compliance.  Consults with local government representatives and their consultants on construction contract issues; advises them on program rules and policies.  Prepares federal reports and submits them timely.

This is an advanced level position that will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program to operate more efficiently and effectively.

Reviews financial assistance disbursement/repayment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing disbursement/payment authorizations forms, and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and database to complete disbursements. Prepares and compiles correspondence and memoranda, and maintains files in OCULUS. Stays abreast of changes in policies and procedures.

Act as a backup for SRF loan repayments that can include invoicing and posting of payments for loans. Includes assisting in reconciliation of accounts in Flair and interest rate calculations.

Assists in interacting with financial advisors, bond counsels and government administrators; evaluating debt obligations, credit worthiness and interlocal agreements of applicants; assuring compliance with state and federal laws and regulations; determining allowable project costs; preparing amortization schedules; evaluating financial assistance application and agreement documents; and reviewing revisions of standard form documents. 

Responds to requests from auditors and sponsors for financial statements for auditors. Acts as grant manager for assigned projects. Reviews documents for assigned grant projects to ensure compliance with state requirements.  Consults with state officials and their consultants on grant issues; advises them on grant policies and procedures.  Reviews and approves requests for reimbursement and ensures all deliverables are received.  Acts as backup for posting repayments and disbursements to the database.

Provides technical assistance for projects requiring section expertise, as assigned by supervisor, and performs other related duties.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• methods of compiling, organizing, and analyzing data
• problem-solving techniques
• research techniques.

Skill in:

• the professional use of Microsoft Office applications, particularly Word and Excel

Ability to:

• compile, organize and analyze data
• utilize problem-solving techniques
• analyze programs and proposed projects
• prepare reports and records
• plan, organize and coordinate work assignments
• communicate effectively
• establish and maintain effective working relationships with others

Minimum Qualifications:

• A valid driver’s license.
• Bachelor’s degree from an accredited college or university; or any combination of post-secondary education or verifiable related experience, as described above, for a total of four years.

Preferred Qualifications:

• Knowledge of Microsoft Word and Excel
• Knowledge of preparing Grants or Loan Agreements
• Knowledge of reviewing invoices and processing disbursements
• Knowledge of Databases
• Excellent communication and people skills.
• Excellent organization and time management skills. 

POSITION OF SPECIAL TRUST REQUIREMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. 

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

Contact: Teresa Robson

Teresa.Robson@FloridaDEP.gov  

850-245-2934

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.