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GOVERNMENT OPERATIONS CONSULTANT III - 40000019

Date: Nov 16, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 487187 

Agency: Economic Opportunity

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 40000019

Position Number: 40000019 

Salary:  $43,507.36 - $47,949.36 

Posting Closing Date: 12/09/2021 

****Previous applicants are still being considered and do not need to reapply****

 

JOB TYPE: Full Time/CS

 

Our Organization and Mission:

The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters.

 

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply for positions at DEO that fit their skill sets.

 

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let DEO’s mission become yours. To find out more about us, click on the link  http://www.floridajobs.org/

 

The Work You Will Do:

  • This is a Government Operations Consultant III position in Tallahassee, Fl with the Department of Economic Opportunity working under the Bureau of Small Cities and Rural Communities within the Division of Community Development.
  • This is a highly responsible contract management position in the Community Development (CDBG) unit.

The Difference You Will Make:

You will be helping DEO support Florida communities through the contract management of the Community Development Block Grants and implementing training and technical assistance for subrecipients..

How You Will Grow:

DEO encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with our Office of HR Training and with our Division of Workforce Training Unit. In accordance with DEO’s Vision and Mission, the employee:

  • Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
  • Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
  • Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
  • Works collaboratively to optimize the effectiveness of DEO's available resources and tools.
  • Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

 

Where You Will Work:   

Tallahassee is Florida’s Capital City and continues to grow attracting development and new business. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  DEO is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the Capitol. Each spring, the legislative session opens and people pour in to see the State perform its business. So regardless of what brought you here, being here will guarantee you an experience vibrant with entertainment, culture and delight. Tallahassee is:

  • Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music and natural resources (https://talgov.com/ )
  • Home to major college campuses, Florida State University(FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
  • Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )
  • Within a state having no state income tax for residents of Florida

 

WORKING FOR THE STATE OF FLORIDA IS MORE THAN A PAYCHECK!!

* State Group Insurance coverage options+                                               * Retirement plan options, including employer

   (health, life, dental, vision, and other supplemental options)                    contributions (FYI, please click www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year                              * Annual and Sick Leave Benefits

* Student Loan Forgiveness Program (Eligibility required)                          * Flexible Spending Accounts          

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)    * Ongoing comprehensive training provided             

* Career Growth                                                                                           * Highly skilled, professional environment                 

 

+For a more complete list of benefits, visit www.mybenefits.myflorida.com.

  • We care about the success of our employees.
  • We care about the success of our clients.
  • We are always improving our technology, our tools, our customer’s experiences and ourselves.
  • A rewarding experience for reliable, compassionate and professional employees.

 

Pay: $43,507.36 - $47,949.36/YR

 

Your Specific Responsibilities:

This is a highly responsible contract management position in the Community Development (CDBG) unit.

 

  • The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements for the Community Development Block Grant program (CDBG).

 

  • This position is an advocate for Community Development Block Grant program (CDBG). Serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements for the CDBG program.

 

  • Plan, facilitate, and assist in the negotiation of agreement changes, amendments, coordinate the development of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with CDBG program and department policy and procedures and to ensure compliance with applicable statutory requirements.

 

  • Develop contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance.  Participate, as needed, in the development and revision of contract and grant related policies and procedures.

 

  • Facilitate the administration of CDBG program agreements including contract and grant agreements, interagency agreements, data sharing agreements and memoranda of understanding. Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership).

 

  • Prepares a risk analysis and, if required, a monitoring plan for each assigned sub-grant.  The employee monitors the progress of all assigned sub-grants through phone calls and email to representatives of the sub-grant recipients and through on-site visits to the communities.  A detailed report is completed following each monitoring visit.

 

  • Responsible for reviewing and processing all correspondence, payment requests, citizen complaints, conflicts of interest, contract modifications, wage decision requests, policies and procedures, contractor clearances, plans and specifications packages, procurement documents, waiver requests, and closeout requests to ensure compliance with federal and state requirements.

 

  • Reviews all sub-grant applications submitted by the local governments within the employee’s assigned area of responsibility and prepares contract award documents.

 

  • Maintains all files on the contracts from execution to final closeout.  The employee is responsible for entering data into the grant tracking system for each assigned contract.

 

  • Provides technical assistance to local governments and their consultants in the employee’s assigned area.  If the employee is designated as a subject matter specialist on a specific topic, the employee provides technical assistance, as needed, to all recipients on this topic.

 

  • Participates in the development and implementation of training workshops and webinars for local governments and their consultants.

 

  • Performs other duties as assigned.

 

Required Knowledge, Skills, and Abilities:

  • Experience in developing, administering and monitoring State and or Federal grants and contracts.
  • Knowledge of and experience in State purchasing procedures.
  • Ability to coordinate and manage activities with other partners.
  • Ability to demonstrate adaptability and flexibility and handle multiple tasks.
  • Ability to work independently and exercise sound judgment while representing the Departments best interest.
  • Requires the highest level of contract and grant management knowledge skills and abilities.
  •  Excellent verbal and written communication skills with outstanding customer service skills.
  •  Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
  • Ability to conduct research and provide reports and analyses as required.
  • Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time. 
  • Knowledge based on managing federal, state, and/or local grants or contract. 
  • Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements. 
  • Possess effective good public speaking ability. 
  • Ability to compile data from a variety of sources and present it in a logical manner. 
  • Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
  • Ability to perform overnight travel for an extended period of time
  • Ability to work independently and as a member of a team. 

 

ADDITIONAL INFORMATION
This position’s advertisement may also be viewed by registering on the Employ Florida website at http://www.employflorida.com/.
The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)
If you think you have been subjected to unlawful discrimination, you may file a complaint within 180 days from the date of the alleged violation with either the recipient’s Equal Opportunity Officer, or the Director, Civil Rights Center:

  • Equal Opportunity Officer, Department of Economic Opportunity, Caldwell Building – MSC 150, 107 East Madison Street, Tallahassee, FL 32399-4129; or
  • Director, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee