GOVERNMENT OPERATIONS CONSULTANT III - 40000622 1

Requisition No: 840505 

Agency: Commerce

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 40000622 1

 Pay Plan: Career Service

Position Number: 40000622 

Salary:  $52,063.90 

Posting Closing Date: 11/15/2024 

Total Compensation Estimator Tool

The Work You Will Do:

This position serves as “Team Lead” for the Community Services Block Grant (CSBG) and works directly with the CSBG program manager. Provides technical assistance as subject matter expert consulting with federal

agencies, local governments, private non-profits, Community Program Managers and department staff for the CSBG program operated in the Bureau of Economic Self-Sufficiency (BESS). The position is responsible for

providing contract management for the Community Services Block Grant (CSBG), which includes managing contracts, processing payments, advances and reports relevant to the program administered within the BESS

as well as providing lead support of assigned tasks, projects and use subject matter expert knowledge to positively impact the agencies’ CSBG program.

The Difference You Will Make:

The Community Services Block Grant Program (CSBG) provides federal funds to designated local governments and nonprofit agencies called community action agencies, also known as local agency providers, to assist eligible income-qualified households with attaining the skills, knowledge, and motivation necessary to achieve self-sufficiency. The agencies may provide a variety of antipoverty services such as emergency health, food, housing, day care, transportation assistance; housing counseling; financial management assistance; nutrition programs including federal surplus food distribution, community gardening projects, food banks, job counseling, placement and training services and homeless prevention programs.

Your Specific Responsibilities:

Specific duties and responsibilities include but are not limited to:

Plan, facilitate, and assist in the negotiation of agreement changes, amendments, coordinate the development

of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement

checklists, facilitate findings of fact and resolve agreement disputes.

Update tracking systems and maintain agreement logs in accordance with department policy and procedures

and to ensure compliance with applicable statutory requirements.

Develop contract and grant administration goals and objectives, identifying resources, interpreting statutes and

rules, and providing technical and administrative assistance.  Participate, as needed, in the development and

revision of contract and grant related policies and procedures.

Facilitate the administration of division agreements including contract and grant agreements, interagency

agreements, data sharing agreements and memoranda of understanding.

Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the

department review and approval process, which includes the coordination of the agreement review and

approval from other department offices (General Counsel, Office of Financial Management, Office of Budget

Management, and Executive Leadership).

Responsible for informational programs to advocate the disaster recovery missions.

Provide technical assistance to subrecipients/vendors to develop a scope of work, budget, timeline, and

deliverables. 

Develop and process Requests for Proposals (RFPs), Request for Applications (RFAs) and Invitations to

negotiate (ITNs), as required. 

Review, analyze, and negotiate all terms and conditions of grants and contracts.

Process and track payments to ensure compliance with state guidelines and contract requirements.

Conduct desktop and onsite monitoring on activities and expenditures of assigned projects to ensure

compliance with state guidelines and contract requirements.

Maintain good working relationships and keep in close coordination with partnering agencies.

If the employee is designated as a subject matter specialist on a specific topic, the employee provides technical

assistance, as needed, to all subrecipients on this topic.

Participates in the development and implementation of training workshops and webinars for subrecipients.

Prepare reports and analyses and make recommendations to team to determine program action.

Review external best practices to ensure a high level of program execution and make recommendations to

management if changes are needed.

Assists in preparation of the division’s Continuity of Operations Plan.

Perform delegated supervisory duties as requested during community program manager’s absence.

Perform other duties as required.  

Required Knowledge, Skills, and Abilities:

• Ability to work independently and as a member of a team.
• Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time.
• Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements.
• Possess excellent verbal and written communication skills with outstanding customer service skills.
• Ability to compile data from a variety of sources and present it in a logical manner.
• Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
• Ability to coordinate and manage activities with other partners
• Ability to demonstrate adaptability and flexibility and handle multiple tasks
• Ability to work independently and exercise sound judgment while representing the Departments best interest
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Ability to conduct research and provide reports and analyses as required.  

Preferred:

• Minimum of two (2) years of experience in scope development and/or contract management.
• Minimum of two (2) years of experience writing and reviewing contracts, agreements, amendments, extensions, memos, and other contract-related documents.
• Current Florida Certified Contract Manager (FCCM) or held an FCCM certificate within the last five (5) years.
• Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.), for contract or grant management, paying and/or auditing invoices for contracted vendors or service providers.

Pay:  $52,063.90/Annually

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:   

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.