GOVERNMENT OPERATIONS CONSULTANT III - 40000693

Requisition No: 840497 

Agency: Commerce

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 40000693

 Pay Plan: Career Service

Position Number: 40000693 

Salary:  $52,063.90/Annually 

Posting Closing Date: 11/15/2024 

Total Compensation Estimator Tool

The Work You Will Do:

The Government Operations Consultant III position serves as “Team Lead” for the Low-Income Home Energy Assistance Program (LIHEAP) and works directly with the LIHEAP Community Program Manager.  Provides technical assistance as subject matter expert consulting with federal agencies, local governments, private non-profits, Community Program Managers and Department staff for the LIHEAP program operated in the Bureau of Economic Self-Sufficiency (BESS).  The position is responsible for providing contract management for the LIHEAP program which includes managing contracts, processing payments, advance and reports relevant to the program administered with the BESS as well as providing lead support of assigned tasks, projects and use of subject matter expert knowledge to positively impact the agencies’ LIHEAP program.

The Difference You Will Make:

The Low-Income Home Energy Assistance Program (LIHEAP) is a federally funded program that helps income-qualified families with home heating and cooling costs. The Florida Department of Economic Opportunity (DEO) administers LIHEAP and allocates funding directly to a network of community action agencies, also known as local agency providers, located throughout the state of Florida.

Your Specific Responsibilities:

Specific duties and responsibilities include but are not limited to:

Plan, facilitate, and assist in the negotiation of agreement changes, amendments, coordinate the development of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of face and resolve agreement disputes.  Participates in the development and implementation of the annual LIHEAP Model State Plan, annual LIHEAP Household Reports, and annual LIHEAP Performance Measures Report/Data Forms.

Update tracking systems and maintain agreement logs in accordance with department policy and procedures to ensure compliance with applicable statutory requirements.

Develop contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance.  Participate, as needed, in the development and revision of contract and grant related policies and procedures.

Facilitate the administration of division agreements including contract and grant agreements, interagency agreements, data sharing agreements and memoranda of understanding.

Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership).

Responsible for informational programs to advocate the disaster recovery missions.

Provide technical assistance to subrecipient/vendors to develop a scope of work, budget, timeline, and deliverables.

Develop and process Requests for Proposals (RFPs), Request for Applications (RFAs) and Invitations to Negotiate (ITNs), as required.

Review, analyze, and negotiate all terms and conditions of grants and contracts.

Process and track payments to ensure compliance with state guidelines and contract requirements.

Conduct desktop and onsite monitoring on activities and expenditures of assigned projects to ensure compliance with state guidelines and contract requirements.

Maintain good working relationships and keep in close coordination with partnering agencies.

If the employee is designated as a subject matter specialist on a specific topic, the employee provides technical assistance, as needed, to all subrecipients on this topic.

Prepare reports and analyses and make recommendations to team to determine program action.

Review external best practices to ensure a high level of program execution and make recommendations to management if changes are needed.

Assists in preparation of the division’s Continuity of Operations Plan.

Perform delegated supervisory duties as requested during Community Program Manager’s absence.

Perform other duties as required. 

Required Knowledge, Skills, and Abilities:

• Ability to work independently.
• Ability to organize and prioritize work assignments and effectively handle multiple tasks.
• Ability to establish and maintain effective working relationships.
• Demonstrated ability to understand and apply rules, regulations, policies and procedures.
• Demonstrated public speaking skills.
• Knowledge of compiling data and preparing related reports.
• Knowledge of principles and techniques of effective verbal and written communications.
• Working knowledge of State, Federal, and/or local government grant and contracts management regulations and processes.
• Posses a working knowledge of word processing (Microsoft Word), spreadsheets, (Microsoft Excel) and presentations (Microsoft PowerPoint).            

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Preferred: 

FCCM Certification

Pay:  $52,063.90/Annually

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:   

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.