GOVERNMENT OPERATIONS CONSULTANT III - 40044086

Requisition No: 847524 

Agency: Commerce

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 40044086

 Pay Plan: Career Service

Position Number: 40044086 

Salary:  Agency to update 

Posting Closing Date: 03/10/2025 

Total Compensation Estimator Tool

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JOB TYPE:  FULL TIME /  CAREER SERVICE

POSITION LOCATION:  Tallahassee, FL (relocation benefits are not available for this position) 

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a highly responsible position within the Community Projects and Grants Administration team of General Services providing grant management activities and consultation and direction to business/program area contract and grant managers regarding the establishment, execution, tracking, amendment, and overall administration of department contract and grant agreements

The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements. The individual in this position must be self-motivated, with an ability to work independently, be an effective communicator and facilitator and have the ability to work well with others.

This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements. Specific duties and responsibilities include:

Agreement Management

Carry out the duties, roles, and responsibilities of a Commerce agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216, and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines (Commerce Purchasing and Contracting Guidelines, D.F.S. Reference Guide for State Expenditures, and D.M.S. Guide to Public Procurement), as applicable. Enforce performance on agreement terms and conditions, liaise with the agreement entity, and develop scopes of work, agreement, and amendment documents. Execute, administer, and monitor approved tasks, deliverables, services, performance measures, and financial consequences as applicable to each agreement. Ensure project tasks and deliverables, including progress and financial reports, are accurate and completed on time. Process reimbursement requests from recipients promptly, provide technical assistance on reimbursement procedures and financial reports, and maintain up-to-date financial information for each agreement. Timely maintain statutorily and department-mandated training and certification requirements.

Contract and Grant Administration

Perform agreement document reviews and facilitation and tracking of agreement documents through the department review and approval process in an accurate and timely manner. Triage agreement issues, track and report information, and facilitate problem resolution related to department agreements. Maintain the administration files on SharePoint and provide technical and administrative assistance to department contract and grant managers. Plan, facilitate, and assist in the negotiation of agreement changes, amendments, and re-procurements, coordinate the development of cost and price analysis’, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with department policy and procedures and to ensure compliance with applicable statutory requirements.

Training and Technical Assistance

Assist in the development and delivery of education and communication for department contract and grant managers and their supervisors regarding their duties, roles and responsibilities of an agreement manager as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable. This includes assisting in the creation and maintenance of materials to educate contract and grant managers on (1) scope of work development, (2) enforcing performance on agreement terms and conditions, (3) interacting with the agreement entity, and (4) ensuring agreement execution, administration and monitoring of approved tasks, deliverables, services, performance measures and financial consequences, are handled in accordance with the requirements of each agreement.

Assist the Contracts and Grants Manager in the development of contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance.  Participate, as needed, in the development and revision of contract and grant related policies and procedures.

Assist the department purchasing staff, as needed, with the development of formal solicitations, posting of notices and agency decisions, pre-bid conferences, evaluation training, and the administrative work associated with these tasks.  Prepare routine and special reports. Attend related meetings hosted by the Department of Management Services and Department of Financial Services, as needed.

Perform other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants. Knowledge and skills in Microsoft Office (i.e., Word, Excel, PowerPoint). Ability to plan, organize, and coordinate work activities. Ability to communicate verbally and in writing. Ability to use problem solving techniques, maintain records, and establish and maintain effective working relationships.

Preferred:

• Minimum of three years of experience in scope development and/or grant management.
• Florida Certified Contract Manager Certification.

Pay:  $52,000 - $63,000

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens.  As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/).
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida.

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Screening:  Your responses to qualifying questions must be verifiable by skills and/or experiences stated on your candidate profile and/or resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.