GOVERNMENT OPERATIONS CONSULTANT III - 60073137 - ESS

Requisition No: 842000 

Agency: Children and Families

Working Title: GOVERNMENT OPERATIONS CONSULTANT III - 60073137 - ESS

 Pay Plan: Career Service

Position Number: 60073137 

Salary:  $57,906.94 minimum- based on relevant experience 

Posting Closing Date: 01/15/2025 

Total Compensation Estimator Tool

THIS IS AN OPEN COMPETITIVE OPPORTUNITY.

Government Operations Consultant III

Economic Self Sufficiency Refugee Services & Policy Analyst

 Grant Management Lead

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE. 

Location: 2415 North Monroe Street, Tallahassee, FL 32303

Some travel will be required.

This is a full-time Career Service position, working 40 hours per week.

Regular business hours are 8:00 am - 5:00 pm EST, Monday to Friday.

Salary to be determined, based on experience, $57,906.94 minimum.

If selected for hire, current DCF employees will be compensated in accordance with the DCF salary policy. 

Required Minimum Qualifications:

• Bachelor’s degree from an accredited college or university or equivalent.
  • Note: Be prepared to provide a copy of your degree/diploma or request official transcripts from your school in a sealed envelope. All documents must be in English, clear, and legible, showing all signatures and pertinent details. Foreign degrees must be validated by a third party to meet the US equivalency requirements. All costs are the responsibility of the applicant.
• Minimum of two (2) years’ experience managing or administrating grants.
• Minimum of two (2) years’ experience with budget planning, forecasting, and/or financial monitoring.
• Minimum of two (2) years’ experience with interpreting and applying federal or state policies, rules, and/or regulations.

Preference will be given to candidates who meet the following:

• Three or more years of grant management experience and/or financial management experience.
• Have certification(s) as either a Florida Certified Contract Manager (FCCM), Florida Certified Contract Negotiator (FCCN), or Project Management Professional (PMP)
• Prior experience working in local, state, or governmental agency.
• Prior experience working with the refugee population and/or diverse populations.

POSITION DESCRIPTION

This is an administrative and professional position in the Department of Children and Families (Department) Office of Economic Self-Sufficiency (ESS), Refugee Services Program. This position’s main focus is grant management activities, which requires knowledge of best practices related to grant management, including skills in grant review, analysis, reconciliation, research, and expenditure tracking of grant activities.

The incumbent will ensure federal funds are spent in accordance with grant requirements. This role may also involve grant writing and reporting activities.

The duties and responsibilities include, but are not limited to the following:

• Develop and maintains tracking tools for grant awards and budget analysis to show allocation of funding by grant (SFY & FFY), grant, population, service, and need for overall funding. Includes, maintaining funding source and OCA (Other Cost Accumulator) structure; Develop projections for grants and set Asides.
• Coordinate and develop program spending plans by monitoring, reconciling, and tracking expenditures, corrections, allotments, and projections. Conduct comprehensive review, identify, and analyze budget issues and develop recommended solutions for presentations to appropriate leadership.
• Analyze monthly department budgeting and accounting reports to maintain expenditure controls, monitor budget balances, and validate the accuracy of data and projections. Act proactively by recognizing important trends that will affect a program. Communicate any issues/problems with appropriate program and management.
• Prepares 1121's and RS4CARS for grant related funding shifts and budget activities, grant close outs, monitoring contract expenditures and program and financial reporting for grant analysis.
• Conduct monthly and year end reconciliations of Post Award Notice (PAN) reports, IDS and Web RS (BEES/Grant Analysis- SFY & FFY), identify errors/anomalies and make corrections, as needed (i.e.,1121s) and develop Grant Analysis narrative.
• Reviews and provides feedback on reports from Revenue Management, Including ORR2 and SF425 (Quarterly, due to ORR by 10/30, 1/31, 4/30 and 7/31)
• Maintains current and detailed knowledge of laws, policies, regulations, and services affecting refugees. Participates in the analysis of state and federal statutes, ORR regulations and grant announcements potentially impacting Refugee Services and refugees and provide recommendations to leadership on implementation.
• Assist with the design and implementation new programs initiatives to ensure that all grants administrative requirements are met satisfactorily.
• Participate in various service teams, regional teams, and work groups as assigned, contributing short and long-term organizational strategies, making recommendations for the coordination of services and improvement of the program through analysis of provider service delivery.
• Provide program specific information (backup) to Budget Office for Legislative Budget Requests (LBRs) and budget amendments.
• Assists in the development of annual projections for the ORR-1 Budget estimate.
• Performs other related duties as assigned.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge of grants management principles, theory concepts, and best practices, including accounting and auditing.
• Knowledge of methods of data collection and analysis.
• Knowledge of State and Federal regulations, rules, and guidance, including but limited to allowable activities, contract development, grants management, grant reporting and performance, and Single Audit requirements.
• Knowledge of accounting systems and computer systems concepts.
• Knowledge of internal control concepts.
• Ability to analyze and interpret financial data.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to research and interpret accounting and grant regulations, literature, rules pronouncements, policies, and procedures related to grant activities.
• Ability to perform cost/benefit analyses.
• Ability to prepare financial reports.
• Ability to research and apply for federal grants.
• Ability to communicate effectively with others including leadership, outside organizations, and federal agencies.
• Ability to conduct financial grant monitoring and prepare grant reports.
• Ability to plan, organize and coordinate work assignments.
• Ability to examine, review, and analyze financial records.
• Ability to use pc-based applications such as worksheet (Excel) and database (Access) applications to collect, evaluate and analyze budget and expenditure data from the WebRS database in order to document work, develop recommendations and solve problems.
• Ability to work independently.

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

To learn more about DCF please visit https://www.myflfamilies.com/

For a more complete list of benefits, visit www.mybenefits.myflorida.com

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

EMPLOYMENT DISCLOSURES

1. US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.
2. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.
3. RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.
4. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
5. BENEFIT RECOVERY SCREENING Candidates applying to positions in the Economic Self-Sufficiency Program may have a Benefit Recovery check completed to validate current or former public assistance case information before completing the hiring process.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.