GOVERNMENT OPERATIONS CONS. I - 37000470
Requisition No: 837026
Agency: Environmental Protection
Working Title: GOVERNMENT OPERATIONS CONS. I - 37000470
Pay Plan: Career Service
Position Number: 37000470
Salary: $3,564.74 to $3,921.21 monthly (commensurate with experience)
Posting Closing Date: 09/23/2024
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GOVERNMENT OPERATIONS CONSULTANT I
State of Florida
Department of Environmental Protection
OPEN COMPETITIVE
Our Organization and Mission:
The Work You Will Do:
GOVERNMENT OPERATIONS CONSULTANT I (37000470)
The Florida Department of Environmental Protection, Division of Recreation and Parks, Bureau of Natural and Cultural Resources is seeking a highly motivated individual to serve as the GOC I (Administrative Assistant).
This position Performs professional accounting work by designing, implementing and maintaining accounting and budgeting records and procedures for FPS Bureau of Natural & Cultural Resources (BNCR). Maintains an accounting system(s) for Operating & Fixed Capital Outlay (FCO) budget categories for all units within BNCR.
The Difference You Will Make:
Florida State Parks preserve and protect high quality habitat for many imperiled species, and flora and fauna in general. The right candidate in this position can help improve statewide natural resource management through improving our data to decision tools, ensuring quality data and analyses, and addressing issues that are important to our natural resource managers.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Where You Will Work:
Bureau of Natural and Cultural Resources
3800 Commonwealth Blvd.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Pay:
$3,564.74 to $3,921.21 monthly (commensurate with experience)
Your Specific Responsibilities:
Administration / Office Management
Assists the office staff in conducting daily administrative activities and tracking special projects or activities within the Bureau of Natural and Cultural Resources (BNCR) and the Office of Park Planning (OPP). Submits recommendations to the bureau chief concerning office efficiency, equipment needs and staffing requirements. Functions as the BNCR and OPP Liaison between staff and Land and Recreation’s Human Resources (HR) office; supports onboarding documentation and oversees new employee orientation procedures. Monitors office supplies and makes purchases as necessary. Performs special assignments, research and report preparation as requested. Updates webpages as needed.
Prepares, verifies, and processes personnel records and reports for the office’s career service and OPS staff.. as receptionist, sorts the mail, answers telephone; greets, announces and routes visitors. Maintains office calendar of events and travel. Provides overall management of the office personnel matters such as timesheets, work schedules, annual leave coordination.
Bookkeeping
Performs accounting/bookkeeping work by developing, implementing, and maintaining accounting and budgeting records and procedures for BNCR and OPP. Maintains an accounting system(s) for all budget categories for all units within BNCR and OPP. Maintains accurate records of all expenditures and balances. Responsibilities also include BNCR budget allocation, monitoring, & projections. Tracking of all account and expenditures using FLAIR, PPMTS, Quicken, and EXCEL spreadsheets. Prepares reports to accurately reflect expenditures, surpluses, deficits, and allocation adjustments for BNCR.
Provides instruction and support to parks, including but not limited to, FLAIR, MFMP, PPMTS, etc., regarding accounting/budget necessary to maintain budget financial integrity of an FPS budget including audits of expenditures. Makes recommendations regarding spending changes necessary to maintain budget. Ensures all vendors are paid in accordance with F.S. 215.422. Prepares & reviews PEAS reports.
Monitors and audits purchasing card transactions in the WORKS system. Assists BNCR with purchasing card transactions and submissions to ensure accuracy and consistency. Assists staff with P-cards, MFMP, e-Quotes and other purchasing methods. Serves as a Purchaser for BNCR. Reviews bureau reconciliations for accuracy and reports any discrepancies.
Performs related work as required.
Required Knowledge, Skills, and Abilities:
Knowledge of:
- Bookkeeping principles, practices and procedures.
- Standard business formats and styles for letters and business forms.
- General office procedures and practices.
- Principles and techniques of effective verbal and written communications.
Knowledge of and skill in:
- Microsoft Office Suite including Excel, PowerPoint and Word.
Skill in:
- Utilizing computer equipment, various software, and standard office equipment.
Ability to:
- Communicate clearly in writing.
- Organize files and records (paper and digital).
- Solve problems.
- Work independently.
- Establish and maintain effective working relationships with others.
- Use correct spelling, punctuation and grammar.
- Type letters, memoranda and other standard business forms in correct format.
Other Job-Related Requirements for this Position:
- Valid Driver License
BACKGROUND SCREENING REQUIREMENT:
This position is a Position of Trust. Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
For questions concerning this position, please contact:
Wes Howell, Chief of Natural & Cultural Resources, SES
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
TALLAHASSEE, FL, US, 32399
Nearest Major Market: Tallahassee