GRANTS MANAGER - SES - 64055349

Requisition No: 864966 

Agency: Department of Health

Working Title: GRANTS MANAGER - SES - 64055349

 Pay Plan: SES

Position Number: 64055349 

Salary:  $43,504.36 - $68,000 

Posting Closing Date: 11/28/2025 

Total Compensation Estimator Tool

State Personnel System Opportunity

Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System.

Florida Department of Health

Division of Disease Control and Health Protection

Bureau of Communicable Diseases

Your Specific Responsibilities:

This is a highly responsible professional position in the Operations and Performance Management Section of the Bureau of Communicable Diseases. This position maintains oversight of bureau-wide fiscal activities, including managing the budget for Federal Grants Trust Fund and General Revenue funds, managing federal grants, fiscal policies and procedures, and general finance and accounting operations. This position requires effective written and oral communication skills, knowledge of budgeting and grants management, knowledge of state budget and revenue management methods, the ability to acquire program knowledge, and the ability to work independently without close supervision. Responsible for the supervision of staff, including appraisals, planning, and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions Supervises direct reports, including motivating, training, providing guidance, and direction. Develops expectations and meets with staff regularly to discuss performance, complete performance reviews, and disciplinary action, if needed. Maintains vacation and work schedules to ensure proper coverage and completes timesheets. Ensures all staff complete required training and are offered additional training.

BUDGET/FISCAL

• Responsible for the management of grant analysts. Provide fiscal and budget consultative services to program supervisors regarding general revenue and grant expenditures.
• Ensures all budget and financial assignments are completed as directed, including annual operations budget (AOB), monthly spending plan, financial reports, grant applications, expenditure correction request, and other assignments as directed.
• Provides oversight, review, and ensures timely completion of all grant activities.
• Ensure clear definition of program roles and responsibilities related to budget management and operational support.
• Ensure timely completion, review and routing of all documents and request related to finance and accounting, budget, and grant activities.
• Monitors and amends budget narratives as needed.
• Ensures timely completion of annual Office of Policy and Budget (OPB) approvals for contracts. Coordinate preparations of budgetary request including but not limited to Legislative Budget Request (LBR), Budget Issue Proposals (BIP), respond to audit requests, budget amendments, County Health Department schedule c allocations, Bureau operating budget preparations, federal grant application Notice of Intents (NOIs) and Notice of Funding Received and subaward agreements. 

POLICY & PROCEDURE DEVELOPMENT AND TRAINING

• Assist the Operations and Performance Management Section Administrator with developing and revising policies and procedures relevant to Bureau-wide administrative functions as directed. Coordinate training to staff on Bureau-specific and Department policies and procedures Support and confers with section administrator to convey and clarify information concerning policies and procedures. Ensures any internal budget procedures, and technical assistance aligns with Department policies and procedures.

COMPLIANCE

• Conducts fiscal monitoring for Ryan White Part B Lead Agencies.
• Ensures timely review and response to fiscal audit reviews and reports. Responsible for preparing semi-annual salary certifications and submitting to headquarters' staff. Prepares letters based on impromptu reports created by budget. This includes staff name, position number, OCA, location, etc., on all certifications. Maintains a tracking system to ensure all certifications are completed and returned to the budget staff. Locates certifications in response to audit requests.
• Collects time-keeping documentation of staff time charged to multiple grants. Ensures the accuracy and timeliness of the information to enable budget analysts to complete journal transfers as needed.
• Review and revise processes, policies and procedures relevant to bureau-wide fiscal and human resources related functions; provides training to staff on bureau-specific and DOH administrative policies and procedures.

Other Duties

• Work with Bureau staff to coordinate and track request related to completion of recruitment assignments.
• Work with Bureau staff to provide information related to budget request.
• Review and approve My Florida Market Place requisitions.
• Review and approve P-Card Transactions.
• Performs other duties as assigned. 

SUPERVISION

• Supervises the section staff responsible for managing federal and state budget, finance and accounting, and grant management activities. 

Required Knowledge, Skills, and Abilities

Knowledge of grant application and management processes. Knowledge of grants management processes, state procurement processes such as purchasing and contracting processes. Knowledge of systems such as FLAIR, FIS, MFMP, ECRS, FACTS. Ability to compile, review, and reconcile financial data for accuracy, completeness, and compliance. Ability to work independently. Ability to accept general accounting Principles. Knowledge and experience with Microsoft Office (i.e., Word, Excel, and PowerPoint). Knowledge of county health departments and Department of Health Schedule C process preferred. Effective oral and written communication skills. Ability to use direct influence, build and manage teams, and facilitate meetings. Knowledge of Bureau of Communicable Diseases Programs

Qualifications:

1 year experience as State of Florida supervisor

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.