GRANTS SPECIALIST V - 72004185

Requisition No: 870370 

Agency: Management Services

Working Title: GRANTS SPECIALIST V - 72004185

 Pay Plan: Career Service

Position Number: 72004185 

Salary:  Up to $61,000 

Posting Closing Date: 03/03/2026 

Total Compensation Estimator Tool

Grants Specialist V
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:
This is a grants position within the Grant Unit within the Division of Finance and Administration. This position’s main focus is grant management activities, which require skills in writing, analysis, reconciliation, research, and reporting of Department’ grant activities.

Duties and Responsibilities:
Performs or assists in grants management and reporting tasks and activities:
•    Researches and coordinates the grant application process from application until completion for federal or state grants to aid in furthering the department’s mission.
•    Timely provides a detailed budget and other requested information to the applicable divisions and budget office to ensure sufficient budget authority to expend the grant funds within the grant period.
•    Performs monthly reconciliations of individual grants with the use of available accounting system or Excel, making necessary corrections each month.
•    Reviews and submits any year-end adjusting entries or accrual entries related to grant activities.
•    Prepares, completes, and submits, after management approval, state, and federal reports, including the review and comparison to source documents.
•    Research federal and state grant requirements including grants between the department and recipients or subrecipients to gain an understanding of applicable grant requirements.
•    Prepares, reviews, and submits to the supervisor completed year-end reports to DFS related to federal and state grants.
•    Creates and maintains policies and procedures related to grant activities.
•    Creates, disseminates, and implements grant management best practices, including recommending and implementing grants management software and utilizing project identifications, unique organizational codes, and descriptions in FLAIR/PALM to more easily distinguish the grant expenditures and revenues for each grant.
•    Assist divisions in financially monitoring grant activities to ensure compliance with the grant terms and conditions.
•    Assist the division and legal counsel taking action again recipients and subrecipients’ noncompliance with grant requirements.
•    Back-up the grant lead, who serves as the department’s custodian for federal and state grant websites including but not limited to SAM.gov and Grants.gov.

Perform in Single Audit identification, collection, and reporting:
•    Maintain policies and procedures related to the Single Audit process.
•    Identify recipients and subrecipients of the department that would be subject to Single Audit requirements.
•    Collect Single Audit reports from all department’s recipients and subrecipients subject to Single Audit.
•    Perform follow-up on Single Audit findings for program specific findings for state and federal funding and financial findings for state funding are fully addressed by the recipients or subrecipients through issuance of management decision letters.

Knowledge, Skills, and Abilities:
Knowledge of accounting, auditing, and grants management principles, theory concepts, and practices.
Knowledge of accounting systems and computer systems concepts.
Knowledge of internal control concepts.
Knowledge of methods of data collection and analysis.
Knowledge of State and Federal regulations, rules, and guidance, including but limited to allowable activities, contract development, grants management, grant reporting and performance, and Single Audit requirements.
Ability to analyze and interpret financial data.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to research and interpret accounting and grant regulations, literature, rules pronouncements, policies, and procedures related to grant activities.
Ability to perform cost/benefit analyses.
Ability to prepare financial statement work papers and schedules.
Ability to prepare financial reports.
Ability to utilize problem-solving techniques.
Ability to research and apply for federal or state grants.
Ability to communicate effectively with others including leadership, outside organizations, and federal agencies.
Ability to conduct financial grant monitoring and prepare grant reports.
Ability to plan, organize and coordinate work assignments.
Ability to examine, review, and analyze financial records.
Ability to work independently.

Minimum Qualifications:
Bachelor’s degree in accounting, finance, business, or related field (preferred). 
Two (2) years of accounting or auditing experience.
Two (2) years writing grant applications or contracts, financial monitoring of grant activities, or completing grant reports.

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Interim Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.