GRANTS SPECIALIST V - 77000681

Requisition No: 844932 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: GRANTS SPECIALIST V - 77000681

 Pay Plan: Career Service

Position Number: 77000681 

Salary:  $50,000.08 

Posting Closing Date: 01/30/2025 

Total Compensation Estimator Tool

FWC Finance and Budget Office

Grants Specialist V

Salary: $50,000.08 annually

1875 Orange Avenue E.

Tallahassee, FL

 Finance and Budget Office

Grants Specialist V - 77000681

Tallahassee, Florida 

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. 
  

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.  Cover letter required and should provide information regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Minimum Qualifications:

• Five (5) years of professional business work experience in accounting, banking or related field; or
• Bachelor’s degree in Accounting, Finance or related field from an accredited college or university and two (2) years of professional business work experience can substitute for the required experience.

Duties and Responsibilities:

ESTABLISH AND MAINTAIN FILES FOR REVENUE GENERATING GRANTS AND CONTRACTS

• Establish and maintain an electronic file for each grant/contract to include the grant award or final contract, budget details, amendments, email communications, invoices, and financial reports.
• Ensure agreement details in the Revenue Agreement Tracking System (RATS) match agreement documents. Communicate with Divisions for any needed updates or clarification.

PROCESS BILLING FOR REIMBURSEMENT FOR ASSIGNED REVENUE GENERATING GRANTS AND/OR CONTRACTS

• Retrieve all expenditures and revenues for assigned grants and/or contracts to be included in assigned cost tracking sheet.
• Ensure grant details on cost tracking sheet are updated at least monthly, including but not limited to expenditures, revenues, and updates provided by the Divisions.
• Work with Divisions for billing approval to complete cost tracking sheets.
• Draw down amounts due from the Federal banking system (ASAP) or create and send invoices for billing amounts.
• Create Revenue Coding Forms for all billings to ensure that payments, when received, are coded correctly into FLAIR.
• Perform monthly reconciliations on cost tracking sheets. Ensure grants/contracts are closed in a timely manner.

DRAFT FINANCIAL REPORT SUBMISSIONS FOR ASSIGNED REVENUE GENERATING GRANTS AND/OR CONTRACTS

• Complete and submit federal reports by established internal and external deadlines. This includes, but is not limited to, monthly semi-annual, annual, interim, and final federal reports.
• Monitor Period of Performance for each grant to complete federal reports in a timely manner.

CUSTOMER SERVICE

• Serves as the FBO Grants Unit contact for assigned grants and/or contracts; responsible for answering questions related to the Division’s awards. This may include, but is not limited to, RATS entry information, agency grant policies, and cost tracking sheets.
• Works with immediate supervisor to gather information or answers to questions if unknown. Participates in internal and external meetings.
• Keeps immediate supervisor informed about emerging issues. Follows up with both internal and external employees.
• Works collectively as a team with the Revenue Section.

Knowledge, Skills & Abilities

• Knowledge of accounting and auditing principles; methods of reviewing and analyzing financial data; principles and techniques of effective communication
• Knowledge of FLAIR and PALM
• Ability to prioritize and organize work assignments
• Ability to establish and maintain effective working relationships with others
• Ability to utilize problem-solving techniques and work independently
• Ability to monitor policies and procedures; evaluate and analyze data; understand and apply applicable rules, regulations, policies and procedures
• Proficient in the use of Microsoft Excel, Word, Outlook, and Adobe Acrobat

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.