HUMAN RESOURCE SPECIALIST/HR-SES - 41000030

Requisition No: 839292 

Agency: Office of the Attorney General

Working Title: HUMAN RESOURCE SPECIALIST/HR-SES - 41000030

 Pay Plan: SES

Position Number: 41000030 

Salary:  $45,000.02 Annually 

Posting Closing Date: 12/24/2024 

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“This is a re-advertisement. Prior applicants need not re-apply”

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. 

Position Summary: This position is in the Office of the Attorney General within the Human Resources Administrative Department in Tallahassee, Florida.

Pay: $45,000.02 Annually

Qualifications: 

• A bachelor's degree from an accredited college or university and three (3) years of professional personnel experience.
• A master's degree from an accredited college or university in business, public administration, communications, education or one of the social or behavioral sciences can substitute for one year of the required experience.
• Professional or nonprofessional personnel experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications with weight:

• Experience managing or coordinating accounts with the Florida Retirement System plans and the State of Florida leave and attendance rules and regulations.

• Intermediate skill level or higher with Microsoft Word, Excel, Outlook, and PowerPoint. Basic skill level or higher with Microsoft Access.

• Working knowledge of Florida Statutes Chapters 110, 112, 115, 119, 120, 121, and 122.

• Experience with State of Florida Human Resources.

The Work You Will Do: This position is directly responsible for assisting employees of the Office of the Attorney General. Under the general supervision of the Senior Personnel Manager, the incumbent in this position must have extensive knowledge of personnel administration to include familiarity with personnel rules, regulations, policies, procedures, and procedures. Additionally, this individual is responsible for assisting with the overall management of attendance and leave and retirement benefits. Performs human resources duties in accordance with Section 447.203, Florida Statutes.

40% - Serves as the Attendance & Leave Coordinator and Subject Matter Expert for the agency. Oversees and administers the Agency's attendance and leave functions. Ensures that all attendance and leave processes employed by the Agency comply with applicable state and federal laws and regulations including, but not limited to, overtime, leave without pay, variable work schedules, on- call, and mid-period changes. Conducts regular audits to ensure that leave and leave without pay are properly accounted for and correctly recorded and processes adjustments, when necessary. Ensures that attendance and leave files are maintained in accordance with applicable retention schedules. Provides technical assistance to employees on attendance and leave-related matters.

Creates leave audits for separating employees and employees entering DROP. Reports all leave payments to FRS. Processes leave payments in the People First system. Completes any Deferred Compensation rollover forms relating to leave payouts. Responds to leave payout questions employees or other agencies may have. Verifies attendance and leave corrections and notifies office in a timely fashion upon completion or correction. Verifies prior state service for determining leave accrual rates.

40% - Serves as the Retirement Coordinator and Retirement Subject Matter Expert for the agency, ensuring all divisions are aware of retirement-related changes and procedures. Counsels’ employees regarding retirement-related issues, including the Deferred Retirement Option Program (DROP). Processes all paperwork for employees relating to retirement. Coordinates and provides technical assistance to ensure compliance with Division of Retirement procedures and policies. Processes over/under payments for retirement contributions for the agency.

Updates plan coding as needed. Completes monthly audit of retirement contributions and provides monthly contribution invoices to Finance & Accounting. Recommends, develops, and provides in-person and online training within agency on Retirement. Lead for Retirement content development and updates for Human Resources Office Intranet site. Develops and maintains an electronic Recruitment Desk Guide for critical tasks and backup resources.

15% - Serves as the Re-employment Assistance Program Coordinator. Process separation requests with proper documentation. Notifies current employees that may have experienced fraud/identity theft. Reports potential fraud cases to Department of Economic Opportunity (DEO). Manages all DEO correspondences.

Manages Mentoring & Volunteer Program.

5% - Serves as a back-up for issues related to the Family and Medical Leave Act (FMLA) and the Family Supportive Work Program (FSWP), which includes reviewing pertinent documentation, communicating with employees and managers on timesheet issues, drafting return to work letters, and providing applicable technical assistance. Responsibility to track leave under the FMLA and/or FSWP.

Performs other duties as assigned.

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

IMPORTANT NOTICE: To be considered for the position, all applicants must:

Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. 

NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.

• Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
• The elements of the selection process may include a skill assessment exercise. 
• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, Fs.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.

REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.