JUSTICE ADMINISTRATIVE COMMISSION- ADMINISTRATIVE ASSISTANT - 21009844

Requisition No: 853177 

Agency: Justice Administrative Commission

Working Title: JUSTICE ADMINISTRATIVE COMMISSION- ADMINISTRATIVE ASSISTANT - 21009844

 Pay Plan: Justice Admin Comm.

Position Number: 21009844 

Salary:  $40,000.00 

Posting Closing Date: 05/28/2025 

Total Compensation Estimator Tool

JAC Job Advertisement – Administrative Assistant

Our Organization and Mission:

The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs) including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in the areas of accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorney and due process vendor bills. JAC’s Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida’s judicial system with fiscal controls, best practices, and exemplary service.

Although JAC is a state agency, it is not part of the State Personnel System. However, JAC is a member of the Florida Retirement System and participates in the State Group Insurance Plan.

More information about who we are can be found at https://www.justiceadmin.org/

The Work You Will Do:

JAC is seeking a candidate to serve as an Administrative Assistant. This position is located in the Operations Section of JAC and reports to the Director of Operations. The person in this position works closely with staff from JAC as well as staff from the agencies we administratively serve.

Duties of this position include, but are not limited to:

• Serves as the Receptionist for JAC answering incoming calls, greeting and screening visitors, and receiving deliveries. This includes answering and routing calls to the proper section or individual and assisting callers when they are unsure of who they need to speak to as well as greeting visitors in a professional and courteous manner, adhering to established procedures. For deliveries, this includes accepting and signing for deliveries after verifying the number of packages being signed for along with the staff name(s) and the address. Then notifying the appropriate Operations staff of the delivery.
• Answers routine non-technical questions regarding the JAC, its address and phone numbers, its functions (e.g., process payments for Court-Appointed Attorneys and Due Process Providers, administratively serve the 49 JROs).
• Refers inquiries to other state agencies (e.g., Department of Financial Services, Department of Management Services, the Judicial Qualifications Commission) as appropriate. 
• Trains backup receptionists. 
• Prepares to route calls for hearings attended by JAC Attorneys by reviewing the Hearings Calendar on a daily basis. 
• Maintains the Reception Area in a neat and orderly manner.
• Sorts and distributes incoming faxes received via email, which involves the determination of the section or individual to whom the fax is addressed or should be addressed based on the content of the fax and forwarding it to the correct mailbox.
• Serves as a vendor add liaison for JAC and the JROs adhering to the DFS Statewide Vendor File Reference Guide and best practices as defined by JAC.
• Assists other JAC sections with clerical duties as requested.
• Other duties as assigned.

The Difference You Will Make:

The candidate selected to fill this position will play an important role in helping the agency achieve its mission by helping to ensure that the agencies’ calls are answered and routed correctly, vendors are added accurately and in a timely manner to the State’s financial system (FLAIR) on behalf of JAC and the JROs and assisting other sections within JAC.

How You Will Grow:

JAC’s Executive Director wants staff to be better tomorrow than they are today and as such, JAC offers multiple opportunities for professional growth, including participation in the Certified Public Manager program, Certified Contract Management, Six Sigma, and other relevant training. As part of JAC’s mission to serve the JROs and its own employees at the highest level possible, employees enjoy state of the art technology and equipment.

Where You Will Work:

This position will work at JAC’s office located in downtown Tallahassee.

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

While JAC is not part of the State Personnel System, JAC is a state agency and staff enjoy a great benefits package including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

The candidate selected for this position will start at $40,000 annually.

Education and Experience Requirements:

Applicants must have a High School Diploma (or equivalent).

Applicants with one to two years of documented work experience answering phones for a state agency or private business are preferred as are applicants with at least some experience working in FLAIR.

Applicants must have good communications skills and be able to transition between tasks quickly.  

To apply, complete the online application through People First. A resume is required, and candidates will not be considered unless one is provided.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.