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JUSTICE ADMINISTRATIVE COMMISSION-DIRECTOR OF INTERNAL AUDIT - 21016155

Date: Apr 29, 2021

Location: TALLAHASSEE, FL, US, 32301

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Requisition No: 367185 

Agency: Justice Administrative Commission

Working Title: JUSTICE ADMINISTRATIVE COMMISSION-DIRECTOR OF INTERNAL AUDIT - 21016155

Position Number: 21016155 

Salary:  $65,000.00 -$75,000.00 

Posting Closing Date: 05/27/2021 

JAC Job Advertisement – Director of Internal Audit

 

Our Organization, Vision, and Mission:

 

The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs) including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in the areas of accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorney and due process vendor bills. JAC is the third largest bill payer in the State of Florida, processing more than 300,000 accounting transactions and 58,000 court-appointed attorney and due process vendor payments. JAC’s Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida’s judicial system with fiscal controls, best practices, and exemplary service.

 

More information about who we are can be found at https://www.justiceadmin.org/.

 

The Work You Will Do:

 

Until now, JAC has operated without an internal audit function. Based on recommendations from the Auditor General, JAC sought and received funding to establish an Internal Audit Section. The selected candidate will be JAC’s inaugural Director of Internal Audit. You will bring your experience and creativity to set up this function from the ground up, including building a team of two other staff.

 

The Director of Internal Audit is a highly responsible, complex senior level management position responsible for directing and managing JAC’s day-to-day Internal Audit Section operations in accordance with Generally Accepted Government Auditing Standards (GAGAS), and International Standards for the Professional Practice of Internal Auditing. This position reports directly to the Executive Director.

 

The Difference You Will Make:

 

As the inaugural Director of Internal Audit, you will have an important role in making JAC’s Internal Audit Section – an entirely new component of the agency – a reality.

 

Pursuant to s. 43.16(6), F.S., the Internal Audit team will be responsible for establishing and maintaining internal controls designed to:

 

  • Prevent and detect fraud, waste, and abuse as defined in s. 11.45(1), F.S.
  • Promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.
  • Support economical and efficient operations.
  • Ensure reliability of financial records and reports.
  • Safeguard assets.

 

How You Will Grow:

 

At JAC, staff are continually encouraged to be better tomorrow than they are today. To support employees, JAC offers multiple opportunities for professional growth, including participation in the Certified Public Manager program, Six Sigma, and other relevant training. JAC also prides itself on providing state of the art information technology service and equipment.

 

Where You Will Work:

 

This position is located at JAC’s office located in downtown Tallahassee.

 

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the Gulf coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. For more information about Tallahassee, please visit:  https://www.talchamber.com/visit-tallahassee/.

 

The Benefits of Working for the State of Florida:

 

JAC is a state agency but not part of the State Personnel System.  JAC participates in the Florida Retirement System and State Group Health Insurance Staff enjoy benefits including:

 

  • Annual and Sick Leave benefits;
  • Nine paid holidays and one Personal Holiday each year;
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
  • Retirement plan options, including employer contributions  (For more information, please click www.myfrs.com);
  • Flexible Spending Accounts; 
  • Tuition waivers to attend TCC, FAMU or FSU;
  • and more!

 

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

 

Pay:

 

The salary range for the selected candidate is $65,000–$75,000 annually, depending on qualifications.

 

Your Specific Responsibilities:

 

Duties of this position include:

 

  • Oversee all aspects of the internal audit function to include planning and conducting audits and reviews of programs, systems, controls, records, policies, procedures, performance measures, or activities within the JAC as well as third-party entities providing services to the agency such as court-appointed attorneys and due process vendors, with an emphasis on recommendations for improving agency effectiveness, efficiency, internal controls, compliance, and operational policies and procedures.
  • Develop an audit plan for the purpose of serving and assisting management in improving JAC’s effectiveness and efficiency, including elements contained within s. 43.16(6), F.S.
  • Develop and conduct a comprehensive risk assessment of JAC to determine the highest risk of fraud, waste, and abuse. Risk assessment results are used to select audit projects, as well as inform management of areas of concern.
  • Advise in the development of performance measures, standards, and procedures for the evaluation of JAC operations.
  • Assess the reliability and validity of the information provided by JAC on performance measures and standards, and make recommendations for improvement, if necessary, before submission of such information pursuant to s. 216.1827, F.S.
  • Review the actions taken by the JAC to improve program performance and meet program standards and make recommendations for improvement, if necessary.
  • Provide direction for, supervise, and coordinate audits and management reviews relating to JAC operations.
  • Conduct, supervise, or coordinate other activities carried out or financed by JAC for the purpose of promoting economy of scale and efficiency in the administration of, or preventing and detecting fraud, waste, and abuse in programs and operations.
  • Assist with post-payment reviews of billings submitted by court-appointed attorneys and related due process vendors.
  • Keep the Executive Director informed concerning fraud, waste, and abuse, and deficiencies relating to programs and operations administered or financed by the JAC, recommend corrective action concerning fraud, waste, and abuse, and monitor and report on the progress made in implementing corrective action.
  • Ensure effective coordination and cooperation between the Auditor General, federal auditors, and other governmental bodies with the goal of avoiding duplication.
  • Maintain and improve skills by completing a minimum of 40 hours of continuing education each calendar year, and ensure that internal audit staff meet these same requirements. Continuing education training should emphasize subjects directly related to the government environment and government auditing.
  • Perform other related duties as directed by the Executive Director.

 

Required Knowledge, Skills, and Abilities:

 

  • Knowledge and ability to possess and exhibit key elements of a leader. These characteristics include, but are not limited to: exhibiting steadiness under pressure; displaying energy and determination; setting challenging goals; delegating and coordinating effectively; promoting innovation; setting an example for staff; and, dealing directly with challenges in a positive manner.
  • Ability to develop and maintain positive and effective working relationships with all JAC personnel, staff from other state agencies, as well as the agencies administratively served by the JAC.
  • As Director, the incumbent may be called upon to assist with the recruitment and selection of qualified JAC employees. When managing staff, the incumbent should display the ability to: match skills and abilities with job requirements; appropriately assign work to staff; evaluate staff fairly; and, assess staff’s work product. Managers at JAC are expected to help develop staff as professionals and therefore serve as mentors.
  • Ability to communicate effectively and respectfully verbally and in writing.
  • Ability to develop and implement policies, procedures, goals, and objectives.
  • Ability to collect, analyze, and communicate relevant data in support of established policies, procedures, goals, and objectives.
  • Ability to document existing and new processes.
  • Ability to establish and maintain effective working relationships.
  • Ability to evaluate process effectiveness and develop change or alternatives.
  • Knowledge of applicable computer applications and basic computer functions.
  • Knowledge of and ability to apply Generally Accepted Government Auditing Standards (GAGAS), and International Standards for the Professional Practice of Internal Auditing.
  • Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures.

 

Qualifications:

 

Minimum Education – Bachelor’s Degree from an accredited college or university.

Certification – Certified Internal Auditor as recognized by the Institute of Internal Auditors of North America, or Possession of a Certified Public Accountant certificate accepted by the Florida State Board of Accountancy.

Minimum Experience – 10 years of internal audit experience, and five years of management/team-lead experience.

 

How to Apply:  Submit your application through the People First online system.  In order to be considered for this position, you must also submit:  1) cover letter; 2) resume; 3) copy of relevant certifications; and 4) an original writing sample.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee