LEAD CONTRACT ANALYST - 55000015

Requisition No: 852488 

Agency: Department of Transportation

Working Title: LEAD CONTRACT ANALYST - 55000015

 Pay Plan: Career Service

Position Number: 55000015 

Salary:  $69,081.95 - $89,400.17 

Posting Closing Date: 05/18/2025 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 920/ Procurement Office

INTERNAL AGENCY

INTERNAL AGENCY:  Only current Department of Transportation employees will be considered for this position

CAREER SERVICE

HIRING SALARY RANGE: $ 2,657.00 -  $3,438.47/biweekly range / $69,081.95 - $89,400.17/annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

WORKING TITLE: Lead Contract Analyst

DIVISION: Assistant Secretary for Finance and Administration

BUREAU: Procurement Office

SECTION: Professional Services

This position resides within the Professional Services Section of the Procurement Office and reports to the Professional Services/Design Build Contract Supervisor.  The role of this position in accomplishing the unit mission will be to assist with the professional services contract workload and provide peer review, training, and assist with contract attestation reviews.  “Professional services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

Procurement Office

605 Suwannee Street

Tallahassee, Florida

Annual Salary Range:

$69,081.95 - $89,400.17

Your Specific Responsibilities:

This position resides within the Professional Services Section of the Procurement Office and reports to the Professional Services/Design Build Contract Supervisor.  The role of this position in accomplishing the unit mission will be to assist with the professional services contract workload and provide peer review, training, and assist with contract attestation reviews.  “Professional services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice. The duties and responsibilities of this position are as follows:

Provides peer review of analyst contract and amendments prior to final review by supervisor. Provides assistance to the Procurement Manager’s contract attestation duties. Provides training to new staff and ongoing training to existing staff in Consultant Invoice Transmittal System (CITS) entry and Procurement Development Application (PDA) entry.

Coordinates activities involved with procuring professional services, such as preparing contract advertisements and amendments.  Ensures that all necessary forms are completed, including Conflict of Interest Certification and federal forms.  Assists Project Managers with development of Scope of Services documents where necessary. Reviews Scope of Services documents.  Coordinates and documents consultant selections, prepares schedules for new acquisitions with Central Office Project Managers, drafts and enters consultant services advertisements in PDA.  Maintains up to date project schedules and reviews procurement activities as necessary.  Provides guidance to Department personnel concerning established procurement processes and policies.  Prepares contracts for advertisement and ensures compliance with applicable procedures.  Reviews Letters of Response and Technical Proposals for responsiveness and verifies/confirms consultant meets minimum qualification requirements and/or licensing information, verifies consultant compliance with advertisement requirements and restrictions.  Enters all public meetings in PDA for posting on the Procurement website. Provides guidance/interpretation to consultants and Department staff regarding contractual and public meeting agendas.  Maintains and meet production milestones for Central Office Consultant Acquisition Plan.  Develops the Request for Proposal (RFP) package and issues the RFP to the shortlisted firms as required.  Reviews Technical Review Committee (TRC) written recommendation to the selection committee.  Compiles technical proposal scoring data submitted by the Technical Review Committees.  Prepares longlist, shortlist and final selection packages for use by the Selection Committee.  Properly notice shortlist and/or final ranking in PDA. Meets with consultants as necessary to address award questions.  Schedules conference facilities and represent the Procurement Unit in conducting Scope of Services Meetings, Interviews and Oral Presentations for Professional Services contracts.  Schedules and facilitates public meetings as required.  Coordinates and schedules debriefing meetings as needed/requested.  Provides assistance for review of Architectural; Engineering; Surveying and Mapping; Planning; and Construction, Engineering and Inspection Professional Services Work Types in Scope of Service documents or Requests for Proposals for Design-Build projects.

Assists with coordinating Florida Department of Transportation-ACEC-FL Regional Meetings with American Counsel of Engineering Companies - FL (ACEC-FL). Conducts kickoff meetings for new contracts and also conducts kickoff meetings with new project managers when they are assigned

a new contract. Participates in Professional Services Quality Assurance Reviews statewide.

Serves as the Department’s Contract Audit System (CAS) Access Custodian.  Coordinates statewide responses to potential findings posted to the Department of Financial Services (DFS) Contract Audit System (CAS) by the DFS Bureau of Auditing. Contacts Contract Manager or Project Manager to develop responses to audit findings, and ensures that responses are appropriate, timely (prior to 10 days deadline), and cross-referenced with contract documentation.   Ensures that documentation referenced in the Department’s response is posted to DFS Florida Accountability Contract Tracking System (FACTS).  Reviews and provides recommendation for contract boilerplate language to be updated to conform to law and acceptable standards.  Reviews contract terms and conditions, scopes of services, methods of compensation, Standard Specifications for Road and Bridge Construction as well as Standard Maintenance Special Provisions (where applicable) when responding to audit findings.  Tracks DFS responses and final dispositions.

Trains district staff on how to utilize the Electronic Signature software. Maintains and updates Frequently Asked Questions guide on how to utilize the software. Creates and maintains training material related to the electronic signatures. Maintains administrator and other users in Outlook distribution groups.

Reviews the Negotiations Preparation Checklist prior to initiating negotiations.  Reviews, evaluates and analyzes consultant audit package submittals, including Automated Fee Proposal in preparation for negotiation meetings.  Schedules, plans and conducts contract fee negotiation meetings.  Audits fee proposals and perform cost analysis for reasonableness and compliance.  Prepares and plans negotiations strategy in conjunction with Project Manager.  Conducts contract negotiation meetings.  Conducts pre-proposal meetings.  Prepares Request for Fee Proposal documents.  Negotiates appropriate operating margin for each consultant.  Prepares all correspondence to consultants regarding fee negotiations and stores appropriate documentation in file.

Prepares consultant agreements, ensures that the necessary contract terms and language are included and the appropriate method of compensation is utilized.  Ensures proper budget is available and funds commitment/approval prior to execution of the agreement.  Prepares amendments to existing contracts in accordance to procedure and guidelines; this includes supplemental amendments, time extensions, changes in scope of services, and certification of completion.  Ensures all necessary contract terms are included and the appropriate method of compensation is utilized.  Ensures proper budget is available and funds commitment/approval prior to execution of the amendment, as applicable.  Reviews task work orders for Central Office Project Managers, to ensure use of appropriate compensation elements, methods of payment, and services that fall within the constraints of the contract scope of services.  Assists/Instructs Project Managers in preparing task work order, where necessary. Participates in Professional Services Quality Assurance Reviews statewide.

Enters all required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner.  Enters and maintains required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOTFACTS).

Assists Procurement Manager with responses to legislative initiatives and other special projects.  Establishes guidelines to address long term requirements.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of accepted contracting principles and contract negotiation principles.  Knowledge of FACTS or similar government transparency contract reporting systems.  Knowledge of governing statutes, rules, procedures, state and federal law related to contract procurements and consultant performance evaluation.  Knowledge of management principles and practices.  Knowledge of Procurement Development Application System.  Knowledge of standard methods of compensation for Professional Services consultant contracts.  Knowledge related to Roadway Design, Project Development and Environmental Studies, Planning, Construction, and Project/Cost management. Excellent Customer Service skills. Knowledge of CITS application.  Knowledge of contract management.    Knowledge of contract pay items, pay items structure, and master pay items. Knowledge of Standard Specifications and Standard Maintenance Special Provisions. Knowledge of Standard Specifications for Road and Bridge Construction (SSRBC), Knowledge of governing statutes, rules, procedures, state, and federal law related to professional services consultant qualification.
•  

Skills in:

• Skilled in troubleshooting spreadsheet errors. 

Ability to:

• Ability to communicate effectively, both written and verbal.  Ability to understand contracting terminology, including deliverables, performance metrics, and financial consequences. Ability to prepare reports, correspondence, guidelines, procedures, and Powerpoint presentations.  Skilled in use of Microsoft Word, Microsoft Excel, and Powerpoint, and data analysis. Ability to plan, organize, and coordinate work assignments with high attention to accuracy and detail.  Ability to schedule and manage acquisition activities for major consultant projects.  Ability to analyze and evaluate consultant price proposals. Ability to conduct fact finding research.  Ability to work independently.  Ability to solve problems and make decisions.  Ability to meet deadlines. 

Minimum Qualifications:

Five years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Veterans’ Preference ONLY applies to Career Service positions.  REMOVE THIS RED LANGUAGE AND THE PARAGRAPH BELOW IF YOU ARE NOT ADVERTISING A CAREER SERVICE POSITION:

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.