Lead Grant Manager - 31001407

Requisition No: 837018 

Agency: Division of Emergency Management

Working Title: Lead Grant Manager - 31001407

 Pay Plan: CS Exempt (EOG)

Position Number: 31001407 

Salary:  $66,335.50 annually 

Posting Closing Date: 09/24/2024 

Total Compensation Estimator Tool

Lead Grant Manager

Bureau of Mitigation

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position reports to the Non-Disaster Program Manager in the Non-Disaster Unit of the Mitigation Bureau. General duties and responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, the Pre-Disaster Mitigation (PDM), the Building Resilient Infrastructure and Communities (BRIC) programs, and any other assigned grants. General duties and responsibilities consist of:

• Serve as the lead grant manager and assists other grant managers with grants management, grants compliance, and reviews grant manager work products as needed. Responsible for updating program manager on any program and/or project related issues and recommending resolutions. Assists with identifying program priorities and monitoring program/project statuses.
• Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, Building Resilient Infrastructure and Communities (BRIC), and Pre-Disaster Mitigation (PDM) programs, etc.
• Assist with the planning for the Non-Disaster application process and ensuring subapplications are properly completed prior to approval. Assists with the development of state management cost budgets and applications and the development of state applications. Assists with the submission of all State applications to FEMA per each program’s Notice of Funding Opportunities’ requirements and deadlines.
• Responsible for assisting with updating and the development of program and grant management tools, resources, and processes for program enhancement and implementation. Responsible for updating Non-Disaster webpages, application review tools, and monitoring grant management systems.
• Provide assistance to eligible sub-applicants/sub-recipients on Non-Disaster mitigation projects, conducts grant management activities including developing contracts, developing scopes of work and budgets, monitoring projects from beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, preparing closeout reports and other work related to the Non-Disaster programs.
• Coordinate with the State's floodplain management office as needed to fulfill all grant and/or project compliance issues.
• Responsible for attending meetings in program manager’s absence as needed.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of Presidential declared or non-declared disasters.

Knowledge, Skills, and Abilities:

• Track-record of leading teams and advising management.
• Demonstrated capacity to implement new systems and/or processes that improve program functions.
• Ability to manage and prioritize multiple competing demands.
• Excellent written and verbal communication skills and ability to effectively interact with all levels of staff.
• Knowledge of state and/or federal grant programs and contract administration procedures and has ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports and other reports.
• Ability to work independently, and under close supervision in performing detailed job tasks and assignments.
• Skill in public speaking and presenting.
• Skill in using the computer and Microsoft Office programs.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• Florida Certified Contract Manager or ability to obtain certification.
• Five years or more of federal grant/project management experience and progressive responsibility in team leadership.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.