MANAGEMENT REVIEW SPECIALIST - SES - 64005435

Requisition No: 843590 

Agency: Department of Health

Working Title: MANAGEMENT REVIEW SPECIALIST - SES - 64005435

 Pay Plan: SES

Position Number: 64005435 

Salary:  67,228.46 

Posting Closing Date: 01/10/2025 

Total Compensation Estimator Tool

Open Competitive

Management Review Specialist – SES

THIS IS NOT A TELEWORK POSITION, THE CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE

Your Specific Responsibilities:

This is a highly responsible, independent professional position that manages the Contract Monitoring team in the Contract Administration and Oversight Section. This position oversees complex reviews of providers' financial records, administrative and accounting processes; develops and implements policies that ensure contractor accountability and oversight; coordinates, conducts and supervises provider on -site reviews; provides technical expertise in the field of provider administrative processes, federal and state funded contracting, and monitoring techniques; and resolves operational and management problems and contract accountability problems. This position will report to the Director of Contract Administration and Oversight Section.

Performs monitoring reviews and other monitoring services on contract providers doing business with the department in accordance with department policies and procedures. Monitoring reviews may include interviews of department and provider staff; analysis of financial information and systems; evaluation of internal controls, adequacy of documentation, allow-ability of expenditures, and compliance with applicable laws, rules, and regulations; preparation of monitoring work papers, reports, and corrective action; and follow-through until monitoring findings are resolved.

Routinely reports progress to staff and management, and makes corrective actions as needed. Leads, directs, and motivates staff to perform in a manner that will achieve the department Monitoring Review Section's vision, mission, goals, and objectives. Consults regularly with program and administrative staff, and external agencies (state and federal) to assist in the resolution of programmatic, administrative, and contractual services issues and problems. Recommends methods of improving contract monitoring review functions.

Reviews work of staff for proper completion and conformity with DOH monitoring procedures and various laws, rules, and regulations. Provides feedback to staff and management regarding monitoring activities.

Responsible for the supervision of staff including appraisals, planning, and directing work, approving leave, and has the authority for hiring and taking disciplinary action or effectively recommending such actions. Researches and responds to requests for technical assistance. Develops and presents training presentations on various topics related to accountability or fiscal requirements.

This position may be required to gather background and relevant information; review applicable regulations and contract terms; develop an audit/project plan; conduct interviews; analyze documentation; conduct financial analysis; formulate conclusions and/or recommendations based upon supporting evidence; prepare objective, accurate, and logical written reports and closure documentation summarizing audit-related activities; and meet with management and/or contracting entity leadership to discuss engagement findings, conclusions, and recommendations, when necessary.

Performs other duties, as required.

PLEASE NOTE: As part of the interview process, applicants will be required to participate in a written assessment to test their accounting and audit knowledge, thought organization, critical thinking abilities, and writing skills.

Required Knowledge, Skills, and Abilities:

• Ability to research, interpret, and apply laws, rules, and regulations not limited to Florida Statutes, Statements on Standards for Attestation Engagement, Government Auditing Standards, and Generally Accepted Accounting Principles, grant, and contract documents to identify deliverables, asset purchases and performance measures, and OMB Circulars as applicable to federal grant funding.
• Strong written and verbal communication skills.
• Ability to communicate effectively and concisely with Department management and staff at all levels in writing as indicated by the needs of the audience, using proper English spelling and grammar rules.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Strong organizational skills.
• Ability to produce high-quality work under strict deadlines.
• Ability to plan, organize, and coordinate work assignments.
• Ability to work independently and cooperatively as a team member, establishing and maintaining effective working relationships with others.
• Ability to maintain confidentiality, work collaboratively, and work with integrity.
• Ability to perform required tasks, including strong attention to detail, flexibility, self-discipline, and workplace professionalism.

Qualifications:

Minimum Required:

• Two (2) years of supervisor experience
• A four-year degree in accounting or business from an accredited institution of higher learning AND three (3) years of professional experience conducting fiscal audits, expenditure reviews, reviewing accounting records, and monitoring contracts with state and/or federal financial assistance. OR
• A High School Diploma or equivalent.; AND four (4) years of professional experience conducting fiscal audits, expenditure reviews, reviewing accounting records, and monitoring contracts with state and/or federal financial assistance.
• Ability to travel overnight and on day trips to conduct on-site visits up to 40% of the time.
• Working knowledge of Chapter 215, 216 and 287, F.S. and Federal Regulations applicable to grant agreements such as Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles and Federal Awards. Two (2) years’ experience conducting financial analyses of projects, programs, or organizations.

Contract managing experience, if applicable, must include extensive involvement in the contract management process, including financial analysis, thorough assessment of compliance with contract terms and deliverables, and on-site reviews/visits, among others.

Contract monitoring experience, must include planning, conducting, and reporting on audits that assess compliance with applicable regulations and/or contract terms, financial analysis of documentation and records maintained and provided by a contracting entity, and assessment of controls related to the services and deliverables provided by a contracting entity, among others. Applicants must have good writing skills, verbal communication, listening skills, logical and critical thinking, and analytical skills.

Licensure/registration/certification requirements:

Valid driver's license required (minimum Class E)

Hours: This is a full-time position. Normal business hours are 8:00 AM – 5:00 PM, Monday through Friday, although working outside these hours might be required to accommodate travel and presentations.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way, Suite 110

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.

(For more information, please click www.myfrs.com).

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov. 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.