MANAGEMENT REVIEW SPECIALIST - SES - 64080631

Requisition No: 855554 

Agency: Department of Health

Working Title: MANAGEMENT REVIEW SPECIALIST - SES - 64080631

 Pay Plan: SES

Position Number: 64080631 

Salary:  62,290.02 

Posting Closing Date: 06/26/2025 

Total Compensation Estimator Tool

Requisition No:

Agency: Department of Health

Working Title: MANAGEMENT REVIEW SPECIALIST - SES

Position Number: 64080631

Salary:  $62,290.02

Posting Closing Date: 6/26/2025

Internal Advertisement

 Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

Management Review Specialist – SES

THIS IS NOT A TELEWORK POSITION, THE CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE

Your Specific Responsibilities:

This is a highly responsible, independent professional position that manages the Contract Operations Unit of the Contract Administration and Oversight Section. The incumbent is responsible for planning, development of policies and procedures relating to procuring contractual services and technical assistance to contract mangers in the program and statewide offices. Independently performs complex administrative and consultative work providing operational management guidance and coordination for statement contract review and management. Assists with the initial review of all incoming contract actions to ensure compliance with state and federal laws, regulations, and department policies and procedures before assigning to staff.

Performing encumbrances based on program need and request. Aiding program and budget staff regarding new and existing encumbrances. Conducts file reviews of contracts to ensure compliance with the department's contract documentation requirements; Identify and develop, when necessary, a corrective action plan. Formulates alternative solutions or objectives through research and analysis of contract administration issues. Ensure that adverse findings are discussed and resolved with the respective program office/county health department, prior to contract execution.

Assign work items to Operations Analysts in AXIOM as received Contract Administration queues. Reassign work items as necessary and/or as requested within Program, Central Budget, and Contract Administration. Provide periodic reporting on inactive work items to Program offices and CHDs. Review and approve contract actions accurately and timely. Update workflow queues and coordinate AXIOM updates with internal team log.

Provide technical assistance to Divisions, Offices, and CHD users. Grant access to new users and update roles for existing users. Track timely review and routing of actions within Contract Operations Team. Submit help tickets through the AXIOM HelpDesk portal. Conduct any requested trainings with assistance from Contract Management team. Provide monthly and quarterly reporting based on submissions. Serve as the administrator for Axiom and DocuSign and create new accounts as requested.

Develop and implement a comprehensive training program for Department contract management personnel. The program will complement statutorily mandated trainings offered by the Departments of Management Services and Financial Services. Utilize technology effectively to make training opportunities widely available and easily accessible. Provide technical assistance to department staff on all contract related issues, i.e., renewals, forms, rules, etc.

Review and research internal audit findings as they relate to contract discrepancies and recommend procedures to resolve cited problems with headquarters and program offices. Coordinate all responses and written inquiries from oversight agencies for Contract Administration, i.e., Auditor General, Inspector General, OPPAGA.

Responsible for the supervision of staff including appraisals, planning and directing work, approving leave, and has the authority for hiring and taking disciplinary action or effectively recommending such actions. Researches and responds to requests for technical assistance. Formulates and recommends operational policies and assists in the establishment of procedures related to contract administration.

Performs other duties, as required.

Required Knowledge, Skills, and Abilities:

• Ability to research, interpret, and apply laws, rules, and regulations not limited to Florida Statutes, Statements on Standards for Attestation Engagement, Government Auditing Standards, and Generally Accepted Accounting Principles, grant, and contract documents to identify deliverables, asset purchases and performance measures, and OMB Circulars as applicable to federal grant funding.
• Strong written and verbal communication skills.
• Ability to communicate effectively and concisely with Department management and staff at all levels in writing as indicated by the needs of the audience, using proper English spelling and grammar rules.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Strong organizational skills.
• Ability to produce high-quality work under strict deadlines.
• Ability to plan, organize, and coordinate work assignments.
• Ability to work independently and cooperatively as a team member, establishing and maintaining effective working relationships with others.
• Ability to maintain confidentiality, work collaboratively, and work with integrity.
• Ability to perform required tasks, including strong attention to detail, flexibility, self-discipline, and workplace professionalism.

Qualifications:

Minimum Required:

• Active Florida Certified Contract Manager (FCCM)
• Two (2) years of supervisor experience
• A High School Diploma or equivalent.; AND three (3) years of professional experience either directly managing or working closely with State of Florida contracts.
• Ability to travel overnight and on day trips.
• Working knowledge of Chapter 215, 216 and 287, F.S. and Federal Regulations applicable to grant agreements such as Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements.

Licensure/registration/certification requirements:

Valid driver's license required (minimum Class E)

Hours: This is a full-time position. Normal business hours are 8:00 AM – 5:00 PM, Monday through Friday, although working outside these hours might be required to accommodate travel and presentations.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way, Suite 110

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.